DECISION

PROMULGATING REGULATIONS ON REGULAR MANAGEMENT AND MAINTENANCE OF ROAD TRAFFIC INFRASTRUCTURAL STRUCTURES UNDER THE MANAGEMENT OF THE SERVICES OF TRANSPORT IN HO CHI MINH CITY.

THE PRESIDENT OF THE PEOPLE’S COMMITTEE OF HO CHI MINH CITY

Pursuant to the Law on Organization of the People’s Councils and the People’s Committees dated November 26, 2003;

Pursuant to the Law on Construction dated November 26, 2003;

Pursuant to the Law on Bidding November 29, 2005;

Pursuant to the Law on the amendment and supplementation of the laws related to fundamental construction No. 38/2009/QH12 dated June 19, 2009;

Pursuant to Decree No.130/2013/ND-CP dated October 16, 2013 of the Government on production and supply of public products and services;

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Pursuant to Decree No.64/2010/ND-CP dated June 11, 2010 of the Government on management of urban green space;

Pursuant to Decree No.10/2013/ND-CP dated January 11, 2013 of the Government stipulating management, use and exploitation of road traffic infrastructural structures;

Pursuant to Decree No.88/2007/ND-CP dated May 28, 2007 of the Government on urban and industrial park water drainage;

Pursuant to Decree No.15/2013/ND-CP dated February 16, 2013 of the Government on construction quality control;

Pursuant to Decree No.39/2010/ND-CP dated April 07, 2010 of the Government on urban underground construction control;

Pursuant to Decree No.114/2010/ND-CPdated December 06, 2010 of the Government on construction maintenance;

Pursuant to Circular No.39/2011/TT-BGTVT dated May 18, 2011 of the Ministry of Transport guiding the implementation of some articles of Decree No.11/2010/ND-CP dated February 24, 2010 of the Government stipulating management and protection of road traffic infrastructural structures;

Pursuant to Circular No.47/2012/TT-BGTVT dated November 12, 2012 of the Government stipulating patrol and inspection of road traffic infrastructural structures;

Pursuant to Circular No.52/2013/TT-BGTVT dated December 12, 201e of the Ministry of Transport stipulating management, exploitation, and maintenance of road works;

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Pursuant to Decision No.2196/QD-BGTVT dated July 29, 2013 of the Ministry of Transport promulgating the criteria for supervision and inspection of regular maintenance of National roads ;

Pursuant to Circular No.338/BXD-KTQH dated March 10, 2003 of the Ministry of Construction on urban water drainage program;

Pursuant to Directive No.09/2010/CT-UBND dated March 11, 2010 of the People’s Committee of Ho Chi Minh City on intensifying State management on rivers, streams, canals, ditches and inland waterways safety and order on the administrative division of Ho Chi Minh City;

Pursuant to Decision No.185/2006/QD-UBND dated December 29, 2006 of the People’s Committee of Ho Chi Minh City stipulating management and protection of public water drainage works on the administrative division of Ho Chi Minh City;

Pursuant to Decision No.150/2004/QD-UB dated June 09, 2004 of the People’s Committee of Ho Chi Minh City stipulating management and use of corridors on river and canal banks in the administrative division of Ho Chi Minh City;

At the proposal of the Services of Transport in the Statement No. 1040/TTr-SGTVT dated March 21, 2014;

DECISION

Article 1. Promulgating regulations on regular management and maintenance of road traffic infrastructure under the management of  the Services of Transport on the administrative division of Ho Chi Minh City.

Article 2. This Decision takes effect since the date of signing.

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Article 3. Chief officers of the People’s Committee of the City, heads of minicipal departments, branches, chairpersons of the people’s committees of districts, heads of relevant organizations and individuals are responsible for exercising this Decision./.

TUQ. PP Chairman Member of Committee

REGULATION

ON REGULAR MANAGEMENT AND MAINTENANCE OF ROAD TRAFFIC INFRASTRUCTURAL STRUCTURES UNDER THE MANAGEMENT OF THE SERVICES OF TRANSPORT ON THE ADMINISTRATIVE DIVISION OF HO CHI MINH CITY. (Enclosed with Decision No.1460/QD-UBND dated March 27, 2014 of the People’s Committee of Ho Chi Minh City)

Chapter I.

GENERAL PROVISIONS

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Regular management and maintenance of road traffic infrastructural structures are activities of following up, caring and repairing minor damage, maintaining installed equipments. This task is implemented regularly, periodically to maintain normal conditions of exploitation and employment of road traffic infrastructural structures and minimize generation of damage.

Article 2. Scope and regulated entities

1. Scope:

This regulation stipulates regular management and maintenance of road traffic infrastructural structures under the management of the Services of Transport on the administrative division of Ho Chi Minh City including: management, technical requirements and mangaement quality; regular maintenance of road traffic infrastructural structures.  Particularly for green parks within Saigon Zoological and Botanical Garden, technical trench, tunnels and infrastructural system serving bus transports shall be applied according to applicable regulations of competent State management agencies.

2. Regulated entities:

This Decision applies to organizations, individuals related to regular management and maintenance of road traffic infrastructural structures under the management of the Services of Transport on the administrative division of Ho Chi Minh City.

Article 3. Interpretation of terms

In this Decision, some terms and concepts are construed as follows:

1. Road traffic infrastructural structures include road works, public lighting system, street and park green system, drainage system.

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3. Public lighting system means a system of materials and equipments including various types of cable (supplying power to lighting control cabinets, lights, grounding cables, light capacity control cables); lighting control cabinets and other materials, equipments such as traffic light posts, traffic light arms, lights, electric safety equipments, and connectors to the Control Centre.

4. Urban greenery mean all types of trees on streets (including shade trees grown by people or naturally grown, ornamental trees, creepers, grass carpets on pavements, median strips and traffic islands); trees in parks, gardens; trees in squares and other public areas in the city.

5. Inspection of works means a visual examination carried out by experienced people or by specilized equipment to assess current conditions of the works for signs of damage.

6. Management tasks mean activities of management, establishment and use of documentation concerning the works; inspecting, following up and updating changes; carrying out immediate handling of problems and protection of the works during the operation of road traffic infrastructural structures; these tasks are regularly and periodically carried out to maintain their normal operation, to ensure traffic safety, electricity safety and urban landscape beauty.

7. Regular maintenance means activities of repairing minor damage, maintaing installed equipment are regularly and periodically carried out to maintain their normal operation, and minimize generation of damage.

8. Repairs mean remedies of damage detected during their normal operation in order to ensure normal operation and safety of the works.

9. Road traffic infrastructural structure management entities mean Urban Traffic Management Division, Saigon River Tunnel Management Unit under the Services of Transport (hereinafter referred to as the management unit)

10. Contractors carrying out regular management and maintenance of road traffic structures mean any entity who takes the orders or any entity who wins a bid for supplying public products and services and sign a direct contract with traffic infrastructure system management unit (hereinafter referred to as the the contract of maintenance).

11. Drainage system includes a network of sewers and ditches for collection and conveyance of water, detention basins, connecting works (pump stations, water treatment plant, discharge gate) and other utitlities used for collecting, conveying and draining stormwater, wastewater and processing wastewater.

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REGULATIONS ON MANAGEMENT TASKS

Article 4. Road system management

1. Regular patrol and inspection of road system:

a) Conducting patrols, inspection, detection and timely reporting to the management unit in the following cases:

- Problems or damage to road bed such as potholes, dangerously collapsible holes, softspots, slope landslides, sinking tunnels of underground works, manholes higher or lower than road bed, technical trench cover warped and causing noise;  

- Problems and damage to other works as follows:

+ Traffic lights: inactive (light off) or working in an unsteady way, time and cycle of lighting inconsistent causing disorder to traffic in the area;

+ Public lights: Inactive or working in an unsteady way (light on at daytime and light off at night time);

+ Public water drainage: collasped, manholes’ lid broken, overspilling of water on road bed, collector’s opening clogged by waste, soil, stone and rubbles;

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+ Road lines blurred, unclear; reflective lane markers sinking to one side, being lost or damaged;

+ Water supply pipelines: damaged, leaking.

- Detecting and reporting at the right time such problems as road erosion, falling and breakage of electricity poles, cables, telecommunication cables and trees ;

- Road stretches where congestion usually takes place and running the risk of traffic jams.

- Positions where obstructions are placed (electricity poles, adversing poles planted in the area intended for road traffic); areas of road-beds occupied for market meetings, storage of materials: electricity poles, sewage pipes, rubbles, trees,...or fallen electricity poles, materials transporting vehicles scattering materials over, trees or architectural structures obstructing traffic visibility;

- Unsafe positions at pavements, roadsides hindering pedestrians; positions connected to the road under exploitation imposing hazards on traffic safety;

- Road streches frequently flooded due to rain or tides.

- Acts of taking possession of or encroaching road safety corridors.

b) Following up the construction of road works in operation (construction organization, investor and construction period...); upon notice of any act of threatening traffic safety, the management unit must be reported immediately.

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2. Ensuring traffic order and safety:

a) Standing guard, directing traffic at places where problems arise; ensuring safety for people and vehicles on the road.

b) Upon notice of any problem and any damage threatening traffic safety or likely to cause traffic accidents, warning signs or fences must be immediately set up at the spot and at the same time a report must be sent to the management unit for timely handling.

c) Patching potholes, collasped pits right away within 24 hours (the workload shall be calculated in the plan of maintenance). In case of emergency, any measure must be employed to ensure traffic safety and order

d) Treating softspots and deep tracks of wheel.

e) Coordinating frequently with relevant entities to remedy problems and situations which affect traffic safety or damage traffic works.

g) Upon notice of any congestion or accident, patrol officers must be present to collect information, determine the cause, report and propose handling measures to the management unit; cooperate with functional forces to direct the traffic.

g) Actions of collecting information, following up and analyzing causes of road traffic accidents help the management unit know where traffic accidents frequently happen, and their causes (no signs, blocked view, slippery roads or loss of superrelevation, small curve radius on topographical map...) to have an early plan of remedial works and supplementing.

3. Modify markers, signs, guard-walls and median strip:

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- Not stained with dirt, being clear, firm and easily noticeable;

- Ensure no warping, deflection, blur and light reflection at night, no application of paints and papers causing visibility obstruction;

- Sign posts must not be warped, fallen, hidden, and stained with dirt and meeting requirements of height;

- Warped signs must be repaired promptly; deflected signs must be adjusted to its original place; sign surface must be cleaned to ensure clarity.

b) Median strips, deflected guard-walls must be adjusted to their original positions with landscape beauty to be ensured.

4. Count of vehicles:

a) The count of vehicles is a task which is carried out every six months on the routes defined by the Services of Transport in accordance with the requirements of annual traffic infrastructure management task.

b) Implementation and processing of vehicle count data are fully executed in accordance with the standards of regular road maintenance.

c) Vehicle count data shall be processed and sent to the management unit in June and December annually for follow-up and management.

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a) Road bed must be constantly kept clean and free from other obstructions; ensuring no soil, stone, sand and waste on road bed, roadsides, curbs' edges, and median strips (commonly called as dirty earth with length and width being regulated as ≥ 2.0m and ≥ 0.3m respectively)

b) Depending on dirtiness on road bed and road types, frequency of clean-ups in a month shall be arranged (from 4-8 clean-ups/month) Task of clean-up is carried out over the entire road bed, roadsides, islands, median strips (all soil, sand, rubbles and other materials on road bed, in front of sewers' openings and waste screens).

c) After road bed is cleaned up, dirty earth shall be moved out of the site to a designated place within 24 hours,

d) Detecting and reporting immediately to the management unit, local authorities on places being occupied by residents for storing soil, sand, rubbles scattered over by materials transporting vehicles or for storing electricity poles, water pipelines and stone..., and at the same time carrying out the clean-up to hand over the site restored to its initial conditions according to the assigned scope.

e) For national roads, main roads, roads of high traffic volumes, to ensure traffic safety, the task of road bed protection is encouraged to be carried out mechanically and out of peak hours.

6. Prune trees, cut grass and trim branches

Hacking trees, cutting grass and trimming branches shall be done to ensure no visibility obstruction for drivers, to traffic cones, signs, kilometer markers, traffic lights, public lights, and ensure no negative effect on water drainage.

a) Hacking and cutting shall be done only for trees and grass which are not subject to management, specifically as follows:

- Within roadsides, road slope (slope plus is within ≤ 4m; slope minus is within 0.1m from shoulders outward and within the inside of curve), height of grass not permitted to be higher than 0.2m.

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- Use of chemicals, sherbicides to replace cutting and controlling of grass is absolutely permitted.

Trimming branches shall be done for trees under the management of a particular unit. Upon notice of a branch obstructing visibility for drivers or hiding traffic cones, signs, kilometer markers, traffic lights, public lights, the organization in charge shall make an immediate report to the management unit, and at the same time coordinate with the green management unit to carry out the trimming of branches.

7. Repair road slope

a) Repairing road slope is done only for some specific routes.

b) Maintaining initial conditions of slope and repairing collasped slope.

8. Drain unclogging when it rains:

a) Drain unclogging is carried out only for some specific routes.

b) Removing soil, stone, and grass stuck in sewers, not to leave water spilling over on roadsides, along roadways or across the road resulting in erosion and collaspe of slope.

Soil and garbage after being drained shall be transported to a dedicated place, not to leave them to drift back to sewers.

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a) The works must be registered before being put into operation and after a period of 10-15 years of operation, registration must be done again to determine its initial technical condition and changes of technical factors during the exploitation. Registration dossier is instructed in the Standard of regular road maintenance.

b) Data of registration are stored in computers at the executing entity and sent to the management unit.

c) Management units are permitted to use source of capital distributed annually for regular road system maintenance to hire a lawful and qualified consultant to carry out the registration of bridge and road.

Annually, when proposing capital plan for the following years, management units shall check the list of roads requiring the establishment of registration dossier and plan of implementation expenses, and make a submission to the Ministry of Transport for consideration and ratification.

10. Update data into computers:

On a monthly basis, the executing entity shall update data of maintenance as well as other happenings such as excavation to install underground works, including positions of sinking tunnels, data of traffic congestion, traffic accidents, floodings...into computers, in the form of drawing files, digital maps and provide them to the management unit when inspection is needed or on request.

11. For cases of temporary management while waiting for the completion of inspection procedures to put the work into official operation or the works are still in the period of maintenance, only items stipulated in Pararaphs 1, 2, 5 and 10 hereof are executed.

Other specific cases shall be considered and decided by the Ministry of Transport to ensure traffic safety and road work safety.

Article 5. Manage bridge road system

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a) Monthly inspection is aimed at assessing working conditions of bridge works, detecting damage that causes loss of safety to the traffic and affect loading capacity of bridge works, and at the same time monitoring damage marked from previous inspections.

b) Monthly inspection shall be planned in details for components of the works. In case of necessity, specialized equipment shall be employed for surveying and measurement. Inspection results and data of surveying, measuring and monitoring damage, solutions, and quantities to be repaired must be recorded fully in the hand book of bridge works.

c) If damage is detected while seen as affecting safety of bridge works, immediately report to the management unit for an inspection plan, timely correction and ensuring traffic safety. And at the same time, the executing entity must pro-actively apply temporary measures to maintain safety for the works and the traffic.

Monthly inspection issues:

- Bridge deck inspection

+ Conditions of bridge deck coating

+ Conditions of bridge deck water drainage;

+ Conditions of expansion joints (fractured, crushed);

+ Conditions of wheel stoppers, bridge handrails;

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- Bridge beam inspection

+ For steel bridge: warping, sagging, deflection or breaking of beams and steel beams shall be inspected; Special attention must be paid to bridge interconnections and beam-beam connections.

+ For ferro-concrete bridges, pre-stressed ferro-concrete bridges, conjugate beam bridges, cable stayed bridges, suspension bridge: Inspect cracking, breaking and blistering of concrete; inspect rusting and damage of steel rebar, penetration and leakage of water under beams and bridge deck plates;

+ For arch bridges: In addition to the requirements of ferro-concrete bridges, inspection is carried out for cracks, breaks of motar seams and penetration of water at arch bases.

- Bridge bearings inspection

+ Inspect deformation, wear and little dents of rollers, joints of bearing pads, horizontal movement of rollers, and longitudinal deflection of center line of the bridge of steel bearings.

+ Inspect aging and deformation of rubber bearings

+ Inspect flatness, cleaness and ventilation of bridge bearings;

+ Inspect lubrication of steel bridge bearings.

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+ Inspect cracks, fractures, breakages of motar seams, construction stones, weathering and corrosion of concrete of abutment and piers;

+ Inspect erosion of abutment foundations, deflection, sliding and sinking of abutment and piers;

+ All the cases must be inspected for horizontal fractures of abutment piers. Special attention must be paid to the piers and revealed part of the piles due to erosion.

+ Inspect footing and a fourth of a bent cap

+ Inspect road bed behind abutment

- + Inspect flow preventing and regulating works such as: flow directing embankments, ramp surface embankments, river edge embankments.....special attention must be paid to stability of these works (ensuring no cracks, breaks, corrosion, sinking to one side) and assessment of efficiency of those works;

- Inspect illegal occupation of bridge abutments or space under bridges for storing and stockpiling materials, for residing or trading, and other illegal installations (power supply, postal telegraph cables, water supply pipes...)

2. Patrol and inspect bridge deck and pavements:

Patrolling and inspection shall be carried out in accordance with the regulation on patrol, inspection and protection of road traffic infrastructural structures; and at the same time detect and report in time to the management unit in the following cases:

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b) Expansion slots of bridge deck not to be splitted and its bumps not to exceed 1.5cm; accumulation of waste and soil not allowed.

c) Slope of abutments and bridge streets not to be sinking or collasped.

d) Damage, losses or unconformable establishment of traffic cone system, signs on the bridge or bridge streets such as bridge loading, bridge name, no meeting on bridge, way cleared for boats...

e) Problems, damage or losses of lighting on bridge

g) Trees growing at bridge streets obstruct visibility of drivers and riders.

h) Problems, damage or losses of installation works on bridge such as power supply system, postal telegraph cable, water supply and drainage...

i) Illegal occupations of bridge deck, pavements for stockpiling materials or for residing, trading, anchoring within bridge safety corridor...

k) Bridges which usually suffer circulation of overloaded transports or traffic congestions (time, location and causes must be specifically notified);

1) Exploitation of anti-collision bridge piers.

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a) Remove grass, garbage, plants and obstables causing obstruction to the flow or damage to bridge structures within bridge safety corridor.

b) Ensure free flowing current and maintain clearance under bridge. Follow up corrosion around bridge abutments and piers.

4. Bridge deck clean-up:

a) Bridge deck must be constantly kept clean; ensure no soil, stone, sand and waste on bridge deck, sidewalks, curbs' edges, and median strips (commonly called as dirts with length and width being regulated as ≥ 1.0m and ≥ 0.3m respectively)

Tasks of clean-up cover entire bridge deck, pedestrian sidewalks, median strips, including:

a) Clear soil, stone, sand, grass and garbage on bridge deck, pedestrian sidewalks and median strips.

b) Drain water draining holes on bridge deck ensuring no stagnated water.

c) Collect and clean up garbage, soil, sand at expansion joints, ensuring expansion joints constantly cleared of waste and not splitted.

5. Clean up bridge bearings, abutments and piers:

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Depending on bridge type, plan the clean-up of bridge bearings, abutments and piers in a month (from 4 - 8 times/month) appropriately. Tasks of clean-up of bridge bearings, abutments and piers cover:

a) Clear grass and clean up the area around bridge abutments and piers.

b) Clean abutments

6. Bridge guard

Tasks of bridge guard is only carried out on a number of specific bridges (weak bridges, bridges of small deck, bridges constructed at an area of permanent congestion at peak hours, and other bridges of importance).

a) Organize traffic instruction, regularly follow up and report on a progress of bridge and establishment of traffic safety measures such as signs, barrier to the management unit.

b) Frequently coordinate with relevant entities to remedy any problem and situation which affect traffic safety or cause damage to traffic works.

7. Update data into computers:

a) Execute the requirements set forth in Paragraph 10, Article 4 hereof.

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8. Registration of bridge:

Execute the requirements set forth in Paragraph 9, Article 4 hereof.

9. Fasten and tighten bolts of steel bridge

Inspect, detect and re-tighten loose bolts.

10. For the cases which are temporarily managed while waiting for completion of the procedures of inspection to put the works into official operation or the works are still in the period of maintenance, only the items set forth in Paragraphs 2, 4, 6 and 7 hereof are executed.

For other specific cases, the Ministry of Transport shall look into it and deliver decision in orer to ensure safety for bridge works and the traffic.

Article 6. Manage and operate public lighting system and traffic signals

1. Public lighting system:

Ensure stable and consistent operation of lighting system, duration of lighting conform to the regulation and ensure landscape beauty and safety to power system.

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a) Clean-up and maintenance of materials, electrical equipment.

- Electricity poles to be kept from being warped, rusted (fractured and splitted for ferro-concrete poles), and pole foundations from being filled up.

- Control cabinets must be kept neat, clean, safe, water closed; jackets, faces and locks of cabinets must be kept from being fractured or broken; names of cabinets are clear and easy to read;

- Traffic light arms must be kept from rotation, rust, decay and breakage; arm bracket must be attached securely to the pole, bolts to be kept from coming off.

- Illegal banner hanging and placement of advertisiments on electricity poles and control cabinets are prohibited;

- Communication cables are prohibited from being hung on lighting poles;

- Opening of lighting poles and connecting boxes are not permitted to be left empty;

- Grounding at reformed and upgraded electricity poles must have resistance value lower or equal to the value of grounding resistance as stipulated in National technical regulations;

- Reflectors must be kept from stagnation of water, be neatly placed and not sinking to one side, lens not blurred, fractured, broken, lost or splitted.

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- Execute regular patrol, inspection and sufficient recording of the working of the system.

- Light on at daytime and off at night-time is not permitted;

- Detect positions of electric leakage and hazards;

- Detect and report on public lighting materials and equipment which are no longer used and need to be taken back.

- Light arm with its paint being peeled off, arm rotated horizontally, bracket splitted, decayed, broken and lost of its arm, and seen unconformable in type;

- Overhead cables sagged, with cover being fractured, cables being stuck on trees, house roof, miscellaneous cables or surrounding works, broken or lost of cable, unsecurely connected;

- Underground cables exposed on the ground, with cable protective pipe being broken, cables broken;

- Conditions of cable tunnel cover of underground cable system;

- Grounding lines, piles coming off or being lost;

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- Detect and handle in time problems caused by storm, heavy rain, tides, lightnings ...;by transport vehicles, acts of destroying, stealing, other construction works causing movement, damage, loss or liable to affect public lighting system; All the problems must be determined for time, cause and the site minutes must be established; particularly for problems caused by people, the minutes must have confirmation from a public security agency or local authorities where the problem takes place and the problem causing party must compensate the affected party for the damage caused to the system;

- Detect in time positions where public lighting equipments are encroached (loss of power cable, lamps...);

- Carry out regular inspection for technical specifications of the system relating to power safety protection (measuring grounding resistance of the system and control cabinets, tracking electric leakage, voltage and flow);

- Public lighting system must ensure at least 98% of lighting over total number of lamps of control cabinets (except the number of lamps reduced and lost of power cable);

- Fully record specific position, station of the lighting lamp set or equipment in damaged control cabinets, assess causes; early remedy, repair and replace damaged and unworkable equipments;

- Lights must not be hidden by trees, stuck in tree branches; cables not be sagged and broken;

- Mixed cables and other items must not be left stuck on the lighting source;

 - Note dead and flickering lights;

 - Have measures to isolate places where electric incidents take place;

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c) Follow up and read indicators of electricity meter on a daily basis; opportunely adjust time of on/off of the lighting system according to regulated time (no later than 48 hours since the release of the Ministry of Transport’s notice).

d) Send proposal to the management unit for repairing and replacing damaged components of relevant equipments:

- Immediately remedy problems resulting in the suspension of the lighting system, putting hazards on traffic safety such as short circuits, falling and collapsing, control cabinet's components damaged, voltage dropped;

- Ensure availability of replacements for damaged materials and equipments (cables, components of control cabinets).

2. Traffic signal system:

Tasks of management and operation of traffic lights include:

a) Carry out regular patrol and record information for remedial work:

- Ensure stability, continuity and suitability of the system with traffic situation at times:

- Carry out regular patroling and inspection, record operation of the system fully .

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- Signal lights switched off;

- Regularly inspect operation of UPS cabinets;

- Detect positions of hazards to electric safety;

- Send proposal for installation of a transfer switch, UPS at the positions on main roads;

- Report to the management unit, local authorities on encroachment on the system (poles fallen and sunken to one side, signal cables broken...);

- Electricity pole must not left warped, sunken to one side, distorted, lost of its door, pole foundations not filled up, no banners or advertisments allowed to be hung on poles;

- Control cabinets must be clean, neat, not be hung on with advertisements; cabinet doors not distorted, splitted, lost or locks damaged;

- Lamps must not be distorted, blurred, accumulated with dirt and hidden;

- Signal control cables must not be sagged (overhead cables), or exposed or revealed to the ground (underground cables);

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- Ensure clarity to numbers, images

- Record operation of each position every day, report to the management unit for the adjusment of duration of light phases suitable for traffic situation.

b) Repair damaged traffic lights:

- Ensure good and stable operation of LED display; proportion of LED lamps inactive on one side must ensure less than a forth of active lamps;

- Ensure sufficient recording of damaged LED lights; carry out opportune remedy, repair and replacement of damaged and inactive lights.

c) Remedy problems of control cabinets:

- Repair minor damage (filling fuses, replacing electronic equipment in control cabinets, short circuits to signal cables and transmission line disconnected...) in case the system works abnormally (countdown timers don’t work, red and green lights are active at the same time, yellow light doesn’t work...);

- Regularly inspect grounding of the system, electric leakage; immediately remedy conditions imposing hazards to the system;

- Ensure remedial work be completed within 04 hours since the problem is detected;

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d) Tasks of ensuring landscape beauty for traffic signal system:

- Electricity poles and traffic light displays must be installed in accordance with National technical regulations on road signs;

- Traffic light posts are not permitted to be rusted or decayed inside; periodical painting must be done to the posts; the posts must be positioned straight and upright, not sinking to one side. Acts of hanging banners and advertisements illegally on traffic light posts are not permitted;

- Regularly clean light displays, ensure no dirt accumulated causing blur to light displays;

- Early detect and handle problems caused by storm, heavy rain, tides, lightnings ...;by transport vehicles, acts of destroying, stealing, other construction works causing movement, damage, loss or liable to impose hazard on the public lighting system; All the problems must be determined for time, cause and the site minutes must be established; particularly for problems caused by people, the minutes must have confirmation from a public security agency or local authorities where the problem takes place and the problem causing party must compensate the affected party for the damage caused to the system;

e) Inspect regular measurement of parameters of the lighting system;

Measure parameters of flow intensity (A), voltage (V), resistance ((Ω) on a monthly basis.

Article 7. Manage street and park trees

1. Patrol trees and green patches:

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b) Detect and make a timely report to the management unit, and at the same time propose handling measures to functional agencies for handling of trees violated or illegally moved; green patches encroached on.

2. Clear away fallen trees and branches:

a) Clear away fallen trees and branches in time to ensure traffic within 02 hours upon detection (except massive falling of trees in the area of the city caused by storm but no later than 24 hours).

b) Level pits created by fallen trees.

3. Tree care:

a) Trees must be trimmed to bring about a well-aired and ballanced environment.

b) Tree trunks must be ensured there is no knobs, and dry, decayed or infested branches.

c) Remove parasites putting effects on life of trees; ensure there is not any act of hanging electric wires, decorative lamps, advertising boards and other apparatus illegally on trees.

d) Carry out clean-up around the foot of trees (for trees grown with no grass bed), ensure there is no wild grass or strange plants grown within a radius of 1.0m around the foot.

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g) Litters from tree caring and felling must be cleared and transported to its designated place.

b) For newly planted trees, watering and puting down fertilizer must accord with the procedures and limit to ensure strong growth for trees; supporters must be positioned in place to keep trees upright; dead trees must be chopped down upon detection (no later than 2 days) and expedite re-planting within 07 days (since the date of detection).

4. Grass care

a) Grass must be regularly cared and verdantly grown (no faded leaves and insect infestation);

b) Grass pruning must ensure height of grass is even and not exceeding the height regulated for each type of grass.

g) Litters from caring must be cleared and transported to its designated place.

5. Ornamental plant care (ornamental beds, flowering, shaping, plant pots, hedges);

a) Ornamental beds: must be regularly cared and evenly developed, ensure no fading, infestation, wild grass and must be equally distanced.

b) Flowering, shaping and ornamental pots:

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- Pruning must be satisfactory (assessment shall be made to each plant).

c) Hedges: Ensure being equally distanced and no wild grass.

c) Flower pot care

Park flower pots must deliver beautiful flowers, be fully covered on pots; leaves are not faded, undergrown, and pest infested. Flowers subject to seasonal changes

7. Inspect, operate automatic watering system:

Carry out periodic inspection for electric cabinets, sprinklers, nozzles to ensure electricity safety and stable operation; ensure normal conditions of spraying meeting sufficient amount of water for full growth of trees.

8. Park care:

a) Parks must be kept constantly clean and neat. Daily clean-up must be completed before 9am.

b) Ponds, miniatures, monuments, toilets must be kept constantly clean; spraying system works in conformity with the regulated time.

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d) Litter transport: Litters must be collected into sealed containers and gathered to an appropriate place; Containers must be covered, neatly arranged and kept clean; litters must be transported within a day, not left in the park till the following day.

9. Green zone clean-up:

a) Frequency of clean-ups (litter pickups and sweeping) is subject to position of green zone but ensured that green patches are constantly kept clean and not littered.

b) Litter transport: Litters after being collected must be transported away immediately to ensure no negative effects on traffic safety and urban beauty.

10. Park and green guard:

a) Ensure no clothing drying, illegal residence or any act of violating park rules causing public disorder, no street traders, no sleeping on park benches, internal roads, grass carpets, or at the foot of trees; no riding or unleashing of animals in parks.

b) Organizing beverage retailers and bike keeping at their discretion without consent of competent authorities are prohibited.

c) Apparatus, tools and materials serving production (nozzles, shovel, hoes, brooms...) must be put away and neatly arranged in stores and must not be untidily placed in parks and green patches.

d) Placement of cargo tricycles, motor vehicles used for production on premises of parks and green patches (unless stores are available in parks and green patches...) are prohibited.

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g) Organizing or facilitating the organization at their discretion of cultural, social, trading, advertising activities in parks without consent of competent authorities are prohibited.

h) Ensure that entities that make temporary use of the premises of parks and green patches shall not violate parks’ rules.

11. Park and green premises management:

b) Organzing beverage retailers and bike keeping without consent of competent authorities are prohibited.

b) Apparatus, tools and materials serving production (nozzles, shovel, hoes, brooms...) must be put away and neatly arranged in stores and must not be untidily placed in parks and green patches.

d) Prohibit placement of cargo tricycles, motor vehicles used for production on park’s premises and green patches (unless stores are available in parks and green patches, ).

e) Constructing and renovating architectural works at their discretion in the premises of parks and green patches without consent of competent agencies are prohibited.

e) Organizing or facilitating at their discretion the organization of cultural, social, trading, advertising activities in parks without consent of competent authorities are prohibited.

g) Ensure that entities that make temporary use of the premises of parks and green patches shall not violate parks’ rules.

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Execute the requirements set out in Paragraph 1, Article 6 hereof. Particularly for parks, green patches which accommodate daily human activities, lighting must be switched on 15 minutes earlier and off 15 minutes later in accordance with Point c, Paragraph 1, Article 6.

13. Update green park data:

Every month, the organization in charge must update into computers data of trees, green patches, parks in terms of felling and movement of trees, windthrow and uprooting, encroachment on trees, and changes of green patches, parks in area, and at the same time provide them to the management unit when inspection is expedited or on request.

Article 8. Manage and operate drainage system

1. Management tasks include: mangement of the works from collection openings, drainers, ditches, flood stop valves to discharge gate into canals. Management of stormdrainage system: The system must be managed in the manner of decentralized management including management of the works from stormwater discharging gate, pipelines, canals, ditches, draining ponds, detention basins, manholes, flood stop valves, tide stop dikes, pump stations, wastewater treatment plant to points of discharge into the environment.  The drainage system management unit must organize the management of the system and update sufficient data of flooding caused by rain in the administrative division. Sewers, ditches, manholes must be regularly dredged, repaired and maintained to ensure the flow conformable with design. Regularly inspect and maintain manholes‘lids, collection openings and have an early plan of dredging the drainage system; coordinate with district authorities to develop the dredging in dry seasons (starting November annually), not to allow any encroachment on the discharge gates, ditches. Periodically inspect and assess quality of sewers and works which belong to the network of water draining under decentralized management and propose a plan for replacement, repair or develop networks by area. Particularly as follows:

a) Dredge sewers, ditches, manholes to ensure the flow as designed, prevent and remedy problems caused by technical manholes before, during and after rains or storms.

b) Regularly inspect, maintain the lines of water draining ditches and sewers, manholes, water collector’s openings and flood stop valves. Organize measures to opportunely detect, prevent and overcome acts and signs of intrusion, and problems related to water draining sewers, and at the same time to carry out a full report to the Services of Transport in case any accident or incident happens.

c) Follow up and identify causes and opportunely tackle situations causing flooding, ensure efficient drainage, give warnings and overcome the problems related to the drainage system assigned during days of storm and effect of tides.

d) Establish the process of drainage system management in accordance with the requirements of management and operation techniques; propose plans for developing networks by drainge basin.

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g) Make a list and enumerate properties of the drainage system assigned for management to the organization in charge.

h) Prepare a plan for repairing and maintaining the drainage system.

i) Update the map (establish and update Map VN2000 based drawings).

k) Take photos or make videos to determine timing of the happenings of the drainage system before and after remedial work as reporting documentation.

2. Community related works

a) Regularly inspect drainage system:

- Opportunely detect and expedite immediate remedial and repairing work for the following defects: collapsing of sewers, frames, manholes’ lids, or loss of lids; manholes are higher (or lower) road beds; manholes are jutted into roadway; iron cover under road bed damaged. Concurrently propose some measure for warning and appointing people to follow up until the problem is completely tackled;

- Detect, enumerate, handle and propose timely handling measure for daily problems such as settlement of soil, stone, clothes, canvas, woods....on manhole’s gutters clogging collecting openings and hindering the flow;

- Opportunely detect and propose a solution to the state of flooding on water draining lines assigned for management which are likely to cause accident, and an early warning, appoint some people to follow up until water is completely drained;

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- Opportunely detect daily problems related to discharge gates, flood stop valves intruded or splitted;

- Opportunely detect and tackle daily problems related to flooding and sewage clogging;

- Take photos to record timing of the happenings influencing drainage system.

b) Keep guard; make quick response to rain, tides and unfavorable combinations:

- When flooding or tides happen on the water drainage lines because of raining, the contractor of maintenance must appoint staff to record the area of flooding, depth of flooding, and timing according to the Document No.338/BXD-KTQH dated March 10, 2003 by the Ministry of Construction and make a sufficient report to the Services of Transport and the management unit; and at the same time to organize rescue and appoint staff to clear litters at the collector’s openings and propose necessary measures to increase draining capability and reduce the time of flooding;

- Take photos to record timing of the happenings of phenomena affecting drainage system.

3. Maintenance and repair related works:

a) Repair manholes’ walls:

Surface of walls must be ensured flat and no splitting. Walls must be ensured seamless and no leakage.

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- Surface of the openings must be ensured flat and appropriate slop from roadway to manhole;

- Part of the openings under road bed must be ensured flat and not jutted into roadway.

- Collector's opening must be ensured not filled up or clogged. Height of openings must be ensured not lower than 10cm, width must accord with each formation design.

c) Lifting, lowering manhole’s frame:

- Manholes’frame is not allowed to be higher or lower than road level (permissible limit does not exceed 1.0cm). Ensure re-constructed structures around manholes after being lifted and lowered are not splitted;

- Water collecting manholes' frames in pavements must be harmonious with pavement level and ensure maximum height to increase capability of water collection.

d) Replace and repair collasped sewers:

- Used sewers must be conformable in diameter and size. Ensure quality and intensity. Sewer’s surface must be ensured not fractured, dented and honeycombed. 

- Before being repaired, photos must be taken to record timing, conditions of collapses as foundations to identify the causes;

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- To avoid traffic congestion, it is crucial to have a plan of traffic direction or regulation, or construction must be carried out at an appropriate time;

- Construction must accord with technical process; joints must be closely sealed; re-constructed road surface must ensure compactness as regulated.

a) Repair manholes’ walls:

- Manholes’frames must be ensured not dented, fractured; steel belt not splitted; not warped and honeycombed in the surface;

- Manholes’frame is not allowed to be higher or lower than road level (permissible limit is less than 1.0cm). Ensure re-constructed structures around manholes after being lifted and lowered are not splitted;

- Water collecting manholes' frames in pavements must be harmonious with pavement level and ensure maximum height to increase capability of water collection.

a) Replace and repair manholes’ lids:

- Manholes’frames must be ensured not dented, fractured; steel belt not splitted; not warped and honeycombed in the surface;

- Manholes’ lids when being replaced must be accord with types of frames, even with frames, not bumpy or creating sound when vehicles are circulating. Manholes' lids must not be higher or lower than road level (permissible limit does not exceed 1.0cm).

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- Gutters must accord with formation design in geometrical size and quality in strength;

- Distances of manholes’ gutters when being installed must accord with the regulation to ensure capability of water collection.

a) Replace and repair manhole grill:

- Grill must accord with formation design in geometrical size and quality in strength;

- Distances of manholes’ grill when being installed must accord with the regulation to ensure capability of water collection.

k) Labor safety and environmental sanitation must be ensured during maintenance and dredging of drainage system (sewer chamber; manholes; gutters; discharge gates):

- Dredged slurry must not be left scattered over on road surface during dredging and transport;

- After being dredged, tasks of site clean-up must be expedited and slurry should be transported to a designated place;

- During the process of dredging, traffic and labor safety must be ensured;

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1) Update data into computers:

- Update, enumerate and total up management data, drawings of drainage system with respect to newly handed over routes, newly constructed manholes, new additional sewers, positions of replacement of iron and cast iron lids;

- Monthly maintenance and reparing system;

- Update, enumerate problems of collapses and damage caused to sewers from source of information supplied by an entity hired to operate a self-detection system, or from traffic brances, local authorities, residents, press agencies;

- Update and fully record information concerning rainfall, period of flooding, depth of flooding, causes and propose solution for coping;

- Update, enumerate and total up data on road stretches under flooding by rain or tides on the adminsitrative division;

- Data or information after being updated must be reported fully and early to the Services of Transport and the management unit.

m) Flood management criteria:

- Tidal criteria: Considerations are made only to tide related floodings that have such efficient anti-flooding measures as pump station available, isolation by flood stop valves.

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- Take photos to record timing of the incidents affecting drainage system.

4. Drainage system dredging works

a) Amount of slurry left over in chamber must be equal or under the permissible accumulation indicator as follows:

- Round sewers of 800mm and under in diameter: accumulated amount of slurry must not exceed 10cm and lower than a fifth of the chamber);

- Concrete ditches: Accumulated amount of slurry must not exceed 10cm and be lower than a fifth of the ditch height;

- Round sewers of 1000mm and under in diameter: accumulated amount of slurry must not exceed 15cm);

- Arch sewers, box sewers: accumulated amount of slurry must not exceed 20cm;

- Left-over amount of soil at manhole’s bottom must be equal or under the permissible accumulation indicator (accumulated amount of slurry must not exceed half of the depth between sewer’s bottom and manhole’s bottom, or not exceed 20cm);

- Left-over amount of soil in gutters must be within permissible limit (Not over 2.0cm);

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b) Priority must be put on employment of mechanical means for dredging and the development of works in peak hours in city center must be minimized.

c) Take photos to record timing of the incidents affecting drainage system.

5. Wastewater system management:

a) Wastewater system management: Responsibilities defined for the mangement of wastedrainage system cover management of connecting points, lines collecting and leading to wastewater treatment plants and from here to discharge gates into the invironment. Particularly as follows:

- a) Drainage system must be managed from the connecting points, network of collecting and channelling wastewater to the treatment plant and from here to discharge gates into the environment.

- Owners or management units must carry out maintenance of the drainage system as instructed and defined by contractors of engineering, suppliers of materials, technological equipment and comply with standards and regulations.

- When expediting the maintenance tasks, entities engaging in these tasks must pay strict attention to the connecting system, inspect tightness, accumulation of slurry, waste at connecting points, manholes and sewers and make a plan of dredging, repairing and maintaining sewers and the works throughout the network ensure environmental sanitation according to the regulation.

- Periodically, carry out inspection and assessment of wastewater collection system’s quality, propose measures for replacing, repairing drainage system and the works throughout the network; ensure quality of treated water to be discharged to the environment.

b) Dredge left-overs, carry out remedial work, construction and clearance of pipelines, sewers, lines collecting and directing wastewater, maintain regular drainage of wastewater. Periodically, carry out inspection of connecting points, manholes and sewers to make a plan of dredging, remedying and maintaining sewers and drainage works.

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d) Establish the process of drainage system management in accordance with the requirements of management and operation techniques, propose plans for developing networks by drainage basin.

6. For common collection system used for both stormwater and wastewater, regulations on drainage system set forth in Paragrahs 1 and 5 hereof shall be exercised jointly.

7. Detention basin system management:

Owners, management units shall take main responsibilities for managing detention basins on the administrative division assigned, ensure to meet requirements of detention of stormwater, wastewater, control conditions of domestic wastewater and other types of wastewater generated and directly discharged into detention basins during the process of production and service trading to create landscape beauty and ecological environment.

Detention basin systems functioning as detenting stormwater and wastewater and enviromental sanitation in parks, zoological gardens must have a synchronous coordination between agencies under ownership and management units of the works to ensure capability of detention.

The management unit of the drainage system must be responsible for identifying and maintaining steady level of water in detention basins in order to ensure effective detention and disposal of stormwater and wastewater into the environment.

a) Periodically, carry out dredging and cleaning beds and embankments to ensure steady level of water in detention basin and ensure effective detention of stormwater and other requirements to be met.

b) Inspect, monitor exploitation and employment of detention basins according to the regulations stipulated by competent agencies on employment of detention basins for various purposes to ensure functions of detention and enviromental sanitation.

c) Establish management process, regulations on exploiting and employing detention basins.

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a) Operate and maintain pump stations, anti-flooding pump stations, other regulating dikes (if any), pressure pipelines, discharging points and wastewater treatment plant according to approved process.

b) Carry out periodical inspection and assessment of headworks’quality ensuring continuous operation of the system, propose a plan and measure for replacement and remedy.

9. Treat waste and slurries from water drainage activities:

Treat and transport slurries from the operation and maintenance process such as solid waste, sediments from treatment of wastewater, excavated soil or other wastes from construction and environmental protection according to the regulations.

Chapter III.

REQUIREMENTS FOR MANAGEMENT TECHNIQUE AND QUALITY

Article 9. Road system

No.

Task name

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Requirements of implementation time

1

Regular patrol and inspection

Paragraph 1, Article 4 of this regulation.

Take notes in a road patrol book until the day of inspection. Report regularly to the mangement unit (before 15:00 everyday)

In case a problem is detected, report to the management unit within 30 minutes since the detection; and at the same time come up with a warning measure to people and traffic vehicles.

2

Traffic safety assurance

Paragraph 2, Article 4 of this regulation.

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With regard to soft spots, sinking spots and wheel tracks being longer than 50mm, remedial work must be carried out within 03 days.

3

Modifications of traffic cones, signs and median strips

Paragraph 3, Article 4 of this regulation.

Remedial work must be carried out within 24 hours after the detection or at the request of the management unit.

With regard to road paint work, remedial work must be carried out within 72 hours after the detection or at the request of the management unit.

4

Vehicle count

Paragraph 4, Article 4 of this regulation.

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5

Road surface clean-up:

Paragraph 5, Article 4 of this regulation.

Remedial work must be carried out within one hour if potential hazards to traffic safety are detected. (Within 24 hours if no potential hazard is detected).

6

Tree pruning and grass trimming

Paragraph 6, Article 4 of this regulation.

Remedial work must be carried out within 48 hours after the detection or at the request of the management unit.

7

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Paragraph 7, Article 4 of this regulation.

Remedial work to damage must be carried out within 24 hours after the detection or at the request of the management unit.

8

Drain unclogging when it rains

Paragraph 8, Article 4 of this regulation.

Must be carried out within one hour after raining is completed.

9

Update data into computers:

Paragraph 10, Article 4 of this regulation.

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Article 10. Bridge & road system

With regard to bridge streets, living streets, the requirements set forth in Article 8 of this regulation must be exercised.

No.

Task name

Requirements of technique and quality

Requirements of implementation time

1

Monthly inspection

Paragraph 1, Article 5 of this regulation.

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Report immediately to competent authorities when the works are damaged, impose hazards on structural wholeness of the Works; and at the same time give a warning to people and traffic vehicles.

2

Patrol and inspect bridge surface and pavements:

Paragraph 2, Article 5 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit before 15:00 everyday.

3

River and canal unclogging:

Paragraph 3, Article 5 of this regulation.

Expedite handling, take notes and report early to the management unit.

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Bridge deck clean-up:

Paragraph 4, Article 5 of this regulation.

Handle and report early to the management unit.

In case of stagnation of water on bridge deck, remedial work must start one hour after raining is completed.

5

Clean up bridge bearings, abutments and piers:

Paragraph 5, Article 5 of this regulation.

Expedite handling, take notes and report early to the management unit.

6

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Paragraph 6, Article 5 of this regulation.

Stand guard, take notes and report early to the management unit.

7

Update data into computers:

Paragraph 7, Article 5 of this regulation.

Update and report early to the management unit.

8

Position and tighten bolts of steel bridge

Paragraph 9, Article 5 of this regulation.

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Article 11. Public lighting system

No.

Task name

Requirements of technique and quality

Requirements of implementation time

1

Clean-up and maintenance of electrical equipment.

Paragraph 1, Article 6 of this regulation.

Remedial work must be carried out within 24 hours after the detection or at the request of the management unit.

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Inspect light grid and record times of light on and light off.

Point b, Paragraph 1, Article 6 of this regulation.

Remedial work must be carried out within 24 hours after the detection or at the request of the management unit.

3

Follow up and read indicators of electricity meter

Point c, Paragraph 1, Article 6 of this regulation.

Remedial work must be carried out within 24 hours after the detection or at the request of the management unit.

4

d) Send proposal to the management unit for remedying and replacing damaged components of relevant equipments:

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Remedial work must be carried out within 24 hours after the detection or at the request of the management unit.

Article 12. Traffic signal system

No.

Task name

Requirements of technique and quality

Requirements of implementation time

1

Carry out regular patrol and and record information for remedial work:

Point a, Paragraph 2, Article 6 of this regulation.

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2

Repair damaged traffic lights:

Point b, Paragraph 2, Article 6 of this regulation.

Remedial work must be carried out within 8 hours after the detection or at the request of the management unit.

3

Remedy problems of control cabinets:

Point c, Paragraph 2, Article 6 of this regulation.

Remedial work must be carried out within 8 hours after the detection or at the request of the management unit.

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Point d, Paragraph 2, Article 6 of this regulation.

Remedial work must be carried out within 24 hours after the detection or at the request of the management unit.

Article 13. Street and park trees

No.

Task name

Requirements of technique and quality

Requirements of implementation time

1

Patrol trees and green patches:

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For trees that are inclined, uprooted, fallen, with parasitic trees living on, or with electric wires, decorative lamps, advertising boards and other apparatus being illegally mounted on, report immediately. For other cases, report within 12 hours since the minutes are made.

2

Clear away fallen trees and branches:

Paragraph 2, Article 7 of this regulation.

Within 02 hours since the detection (except a massive falling of trees on the administrative division of the city caused by storm).

3

Take care of trees:

Paragraph 3, Article 7 of this regulation.

Trees must be trimmed to bring about a well-aired and balanced environment in accordance with technical process or at the request of the management unit.

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4

Grass care

Paragraph 4, Article 7 of this regulation.

Grass trimming must be done in accordance with technical process.

Litters left over after grass care must not be left in parks or green patches till the following day.

5

Ornamental plants care

Paragraph 5, Article 7 of this regulation.

Must be carried out in accordance with technical process.

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c) Flower pot care

Paragraph 6, Article 7 of this regulation.

Must be carried out in accordance with technical process.

7

Inspect, operate an automatic watering system:

Paragraph 7, Article 7 of this regulation.

Remedial work must be carried out within 24 hours after the detection or at the request of the management unit. For sprinkers, nozzles, remedical work must be carried out within 01 hour.

8

Park clean-up:

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Daily clean-up must be carried out before 9am.

Litters left over after being collected must not be left in parks till the following day.

9

Green patch clean-up:

Paragraph 9, Article 7 of this regulation.

Litters after being collected must be transported for disposal.

10

Park and green guard:

Paragraph 10, Article 7 of this regulation.

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11

Park lighting:

Paragraph 11, Article 7 of this regulation.

Must be carried out in accordance with Paragraph 1, Article 12 of this regulation.

12

Update green park data:

Paragraph 12, Article 7 of this regulation.

Must be carried out regularly and reported on a monthly basis.

Article 14. Drainage system

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No.

Task name

Requirements of technique and quality

Requirements of implementation time

1

a) Regularly inspect drainage system:

Point a, Paragraph 2, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

2

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Point b, Paragraph 2, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

2. Maintenance and remedial works:

No.

Task name

Requirements of technique and quality

Requirements of implementation time

1

a) Remedy manholes’ walls:

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Fulfill daily undertakings, handle and report early to the mangement unit.

2

b) Repair water collector’s openings:

Point b, Paragraph 3, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

3

c) Lifting, lowering manhole’s frame:

Point c, Paragraph 3, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

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d) Replace and repair collasped sewers:

Point d, Paragraph 3, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

5

Replace and repair manholes’ frames:

Point e, Paragraph 3, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

6

Replace and repair manholes’ lids:

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Fulfill daily undertakings, handle and report early to the mangement unit.

7

Replace and repair manholes’ gutters:

Point h, Paragraph 3, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

8

Replace and repair manholes’ grill:

Point k, Paragraph 3, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

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Labor safety and environmental sanitation must be ensured during maintenance and dredging of drainage system (sewer chamber; manholes; gutters; discharge gates):

Point k, Paragraph 3, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

10

Update data into computers:

Point 1, Paragraph 3, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

11

Flood management criteria:

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Fulfill daily undertakings, handle and report early to the mangement unit.

3. Order placement, maintenance and dredging works

No.

Task name

Requirements of technique and quality

Requirements of implementation time

1

Dredge round sewer Ø ≤ 800

Point a, Paragraph 4, Article 8 of this regulation.

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2

Dredge concrete ditches

Point a, Paragraph 4, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

3

Dredge round sewer Ø ≤ 1000

Point a, Paragraph 4, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

4

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Point k, Paragraph 4, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

5

Dredge manholes

Point a, Paragraph 4, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

6

Dredge gutters

Point a, Paragraph 4, Article 8 of this regulation.

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7

Dredge discharge gates

Point a, Paragraph 4, Article 8 of this regulation.

Fulfill daily undertakings, handle and report early to the mangement unit.

4. Time of inspection shall be stipulated as follows:

a) Regular inspection

- Shall be carried out unexpectedly, continuously or any day in a month;

- Regular inspection must be carried out with respect to community and maintenance related scope (Paragraphs 2 and 3, Article 8).

b) Periodical inspection

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c) Time for rectifying unsatisfactory items upon initial inspection shall be stipulated as follows:

- Within 24 hours for community related works (Paragraph 2, Article 8);

- Within 48 hours for works of order placement, maintenance and dredging (Paragraph 4, Article 8) and maintenance and remedial works;

5. Method of inspection shall be stipulated as follows:

Sewers shall be inspected by using either or combined methods: naked eye observations, photorgraphing, use of tracer pins and specilized tools to identify shortcomings, defects, ventilation and other faults likely to impose hazards on traffic safety and to damage urban beauty.

Chapter IV.

REGULATIONS ON MANAGEMENT TASK ACCEPTANCE

Article 15. Management task acceptance

1. Internal tasks:

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2. On-site tasks:

- Inspect and accept all the works under management of road traffic infrastructural structures by each management unit;

- Inspect and accept each work to carry out overall assessment of the targets being bidded for.

3. Acceptance criteria:

Based on requirements stipulated in Chapter II and Chapter III of this regulation, the Services of Transport shall instruct management units to mark each particular work as foundation for the acceptace task.

Article 16. Regulations on marking, deduction of management expenses and settlement.

1. Marking is carried out at least 4 times/month. Monthly score shall be calculated as an average value of each marking in a month.

2. For any item which is not included in the contract of bidding, order placement, score is calculated as zero and payment value is based on percentage of the achieved scores over the maximum scores possibly attainable.

3. When 96% to 100% of the maximum score of all targets is attained, payment value shall achieve 100% over the approved estimate respectively.

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Items

Total attained points of all targets:

Deduction (%)

Internal system management:

From 90% - 95% of maximum score

10%

From 85% - below 90% of maximum score

15%

From 80% - below 85% of maximum score

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From 70% - 80% of maximum score

30%

Below 70% of maximum score

Not accepted

Bridge & road system management:

From 90% - 95% of maximum score

10%

From 85% - below 90% of maximum score

15%

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20%

From 70% - below 80% of maximum score

30%

Below 70% of maximum score

Not accepted

Public lighting system management:

From 90% - 95% of maximum score

10%

From 85% - 90% of maximum score

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From 80% - below 85% of maximum score

20%

From 70% - below 80% of maximum score

30%

Below 70% of maximum score

Not accepted

Traffic signal system management:

From 90% - 95% of maximum score

10%

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15%

From 80% - below 85% of maximum score

20%

From 70% - below 80% of maximum score

30%

Below 70% of maximum score

Not accepted

Park and green system management:

From 90% - 95% of maximum score

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From 85% - below 90% of maximum score

15%

From 80% - below 85% of maximum score

20%

From 70% - below 80% of maximum score

30%

Below 70% of maximum score

Not accepted

5. Acceptance criteria for each drainage line in the same basin in a month:

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b) The contractor of maintenance must ensure ventilation and capability of water collection for each drainage line as agreed in the contract. When part of a drainage line is inspected and evaluated as unsatisfactory, the contractor of maintenance must rectify that part according to the regulated time and a penalty of 25% of the contract value shall be imposed.  Particularly as follows:

- The management tasks (Paragraph 2, Article 8 of this Regulation): fail to report early on damage of the system and there are reflections from ouside entities on the damage that are not reported by the contractor of maintenance.

- Fail to carry out early remedial work for damage on a drainage line and violate flood criteria (Paragraph 3, Article 8 of this Regulation);

- In a month, upon notice of any drainage line violating “flood criteria for each road route", a penalty of 25% of the contract value for the works as defined in Paragraph 3, Article 8 of this Regulation shall be imposed for the first time of violation (). At the same time the contractor of maintenance must appoint staff to coordinate with the management unit to come up with remedial measures;

- Amount of left-over soil exceeds the permissible limit for the dredging of sewer chambers, manholes as stipulated in Paragraph 4, Article 8 of this Regulation.

c) When the initially rectified part of a drainage line is re-inspected and evaluated as unsatisfactory, the contractor of maintenance must rectify that part and a penalty of 100% of the contract value shall be imposed.

- In a month, upon notice of any drainage line violating “flood criteria for each road route", a penalty of 100% of the contract value for the works as defined in Paragraph 3, Article 8 of this Regulationin shall be imposed for the second time of violation and over (). At the same time the contractor of maintenance must appoint staff to coordinate with the management unit to come up with remedial measures;

- Within a month, any drainage line which gave rise to a penalty of 25% of the contract value according to Paragraph 2, Article 3 of this Regulation is still not seen being reported on the damage or there are reflections from outside entities on the damage, a penalty of 100% of the contract value for that drainage line shall be imposed.

Chapter V.

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Article 17. Construct and implement plan of regular maintenance

1. On a monthly basis, based on actual situations, the management units shall establish a plan of regular management and maintenance with items being anticipated for implementation, establish cost estimate for the planning for the areas under decentralized management.

2. Planning scale :

a) The contractor of maintenance and management unit must expedite actual field survey to facilitate the planning with accuracy and suitability for the demands for exploitation and damage to the works.

b) Scale of planning for regular management and maintenance must comply with the cost estimation of regular management and maintenance which is approved and subject to total annual estimation.

3. Inspection, establishment and approval of regular management and maintenance plan

a) Requirements of site inspection: Site inspection must be aimed accurately at the damage, in conformity with management needs and regulations on maintenance of the works.

b) Inspection undertaken by management units:

Upon receipt of notice from the contractor of maintenance, the management unit must organize re-inspection of the site in order to accurately assess the planning carried out by the contractor of maintenance.

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- After expediting inspection under Section b of this Paragraph, the contractor of maintenance shall be responsbile for completing the plan of regular management and maintenance (including quantities, proposal of planned cost, construction drawings) and handing it over to the management unit for consideration and approval according to the regulations;

- Before the first of planning month, management units must shall give approval and inform the plan of regular management and maintenance to contractors of maintenance.

Article 18. Regulations on the implementation of remedial works

1. For remedial works at a cost of below VND 500 million, the management unit shall decide remedial plan on their own for the followings: name of construction parts or equipment that need remedy and replacement; reasons and objectives of remedy or replacement; quantity of works; planned cost, time of implementation and completion. For works of complexity, establishment of economic-technical reports is applied.

2. In case of remedial works being carried out in the form of economic-technical reports, annual maintenance loan is used:

- Carry out reformation, remedial works for works, equipment at a cost of from VND 500 million and over;

- Develop and implement all measures to ensure traffic safety, electric safety; intensify reformation and development of green parks;

- Implement reformation and remedial works for problems caused to the works and equipment outside the list under decentralized management as required by the Services of Transport.

- As for the re-construction of ornamental grass in parks for festival events at the request of the People’s Committee of the City at a cost of over VND 500 million, establishment of economic-technical reports is not required.

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a) Management units must organize establishing, making submission for appraisal and approval of the economic-technical reports in the right sequence and procedures as stipulated by the law on construction investment. Issues of the economic-technical reports must accord with applicable regulations; unit price and other factors of operation cost in the economic-technical reports are unit price of fundamental construction as regulated at current point of time;

As for green parks, in case part of the works is not included in the unit price of fundamental construction, the unit price for maintainng green parks shall be used according to current regulations.

b) For remedial works for problems to the Works, storm and flooding, management units must carry out the implementation immediately to ensure traffic safety, protect structures of the Works in the form of designing and executing simultaneously, but fulfill all legal documentation, dossiers of construction quality management according to applicable regulations.

In addition, management units must fulfill all the requirements as stipulated in the Circular No. 30/2010/TT-BGTVT dated October 01, 2010 by the Ministry of Transport stipulating prevention of flooding, storms and remedial works for consequences in road traffic branches.

Chapter VI.

QUALITY CONTROL IN REGULAR MAINTENANCE

Article 19. General requirements

1. Tasks of quality control in regular maintenance are carried out in accordance with the regulations of the Law on construction, Decree No. 15/2013/ND-CP dated February 06, 2013 by the Government on construction quality control, Circular No. 10/2013/TT-BXD dated July 25, 2013 by the Ministry of Construction stipulating in detail some issues concerning construction quality control, Decree No.114/2010/ND-CP dated December 06, 2010 by the Government on construction maintenance and guiding documents.

2. Construction maintenance management dossier consists of documents as stipulated in Paragraph 2, Article 14 of the Decree No.114/2010/ND-CP dated December 06, 2010 by the Government on construction maintenance;

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3. TIME-LIMIT OF REGULAR MAINTENANCE, REMEDIAL WORKS IS DEFINED AS FOLLOWS:

a) For bridge & road system:

- For remedial and patching works of below 50^m2 in area, road paint work, period of maintenance is 06 months;

- For remedial and patching works of 50^m2 and over in area, or any new installation related work, period of maintenance is 12 months;

b) For public lighting system and traffic lights, period of maintenance for components is two years.

c) For green parks, no maintenance is given.

d) For the dredging of drainage system and rivers, canals, creeks functioning as drainers, period of maintenance is not stated.  As for remedial works and installation of the drainage system, period of maintenance is applied according to the applicable regulations.

4. Responsibilities of management units:

a) Instruct, inspect, supervise and speed up contractors of maintenance to execute management and maintenance according to applicable regulations.

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c) Before the contractor of maintenance develops the implementation, the management unit must expedite site inspection in order to identify the planned position; not permitted to approve false construction versus the approved design or fails to meet requirements of construction quality control.

d) The management unit must inspect the construction organization’s ability to meet requirements of personnel in quantity, workmanship and qualifications, motor vehicles, equipment; inspect compliance with current technical regulations and standards to meet schedule, quality and quantity according to the plan, and at the same time ensure traffic safety, labor safety, environmental sanitation inside and outside of the construction site.

e) On a weekly basis, supervisory staff must establish reports on works done in a week, give comments on the implementation of the plan undertaken by the contractor of maintenance.

5. Responsibilities of contractors of maintenance:

- Take responsibility to the law for the implementation of regular maintenance for the Works; take responsibility or joint responsibility for any hazard put on traffic safety due to a lack of responsibility in the task of maintenance;

- When developing the construction, the contractor of maintenance must meet approved quantity of works and undertake self-inspection; ensure progress of the plan and requirements of traffic safety, labor safety and environmental sanitation are met.

- Report adequately on processes, plans and results from self-inspection of regular maintenance quality; appoint sufficient qualified staff (inclusive of a decision of appointment by head of the contractor of maintenance) to carry out tasks of site direction and supervision.

Article 20. Regulations on acceptance inspection

1. Inspection of acceptance for regular maintenance is done on a monthly basis and by management units.

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3. Acceptance participation:

- Head of management units;

- Representatives of advisory department and supervisors of management units;

- Head of contractors of maintenance:

4. Foundations for acceptance

- Approved dossier of cost estimation of regular management and maintenance for road traffic structures;

- Approved plan of regular maintenance;

- A contract between the management unit and contractor of maintenance:

- Applicable standards, regulations on acceptance of public products, services;

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- Relevant design documents and financial vouchers.

5. Tasks of accpetance consist of internal tasks and site inspection.

a) Inspection of internal tasks: - Inspect management of dossier and materials of the Works, updating of development of the Works into relevant documents and forms;

- Inspect the execution of patrol regime, inspection of safety corridors of the Works system through records, patrol journals and archives;

- Documentary evidence, minutes of acceptance and evaluation concerning tasks of management and maintenance of the contractor of maintenance;

- The contractor of maintenance’s implementing the direction, instructions given by the management unit:

b) On-site acceptance tasks mean observing on-site happenings, check against the plan, the contract to assess the Works’quality, traffic safety and environmental sanitation.

6. For material related works, after acceptance, suppliers of public products and services must be responsible for executing warranties according to current regulations.

Article 21. Regulations on material quality control

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a) Every quarter, probability test must be carried out at least once on incoming materials with respect to asphalt concrete patching works at any spot. Besides, test sample can be taken by means of drilling at places where construction is completed.

b) Inspection must be done before putting into operation:

- Asphalt: examine quality criteria;

- Asphalt emulsion: examine quality criteria;

- Asphalt concrete: examine aggregate and asphalt content.

c) Examination must be done before construction:

- Conditions of surface on which asphalt concrete is spread: width and flatness;

- Conditions of adhesive asphalt layer;

- Asphalt spreading machines, compactors, means of communications, workforce, and traffic and labor safety assurance system.

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- Temperature of asphalt concrete ready for spreading;

- Thickness of asphalt concrete layer after spreading;

- Level of compactness after compaction.

e) When necessary, inspection can be carried out again at any position previously constructed and in the period of maintenance (drilled sample testing)

2. Aggregate

a) Inspection is carried out at supply source;

- Sampling is carried out at supply source;

- At least one sample is taken for testing for every 3,000m³ of material supplied to the Works, or in the following cases:

+ Materials supplied to the Works for the first time;

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+ There are changes in crushing line, curshing jaw or sizes;

+ There are irregularities in material quality.

b) Inspection must be done before putting into construction:

- Sampling is carried out at site;

- Probability test must be carried out at least once in every quarter. At least one sample is taken for every 1,000m³ of materials supplied or when there is an irregularity in material quality.

c) Inspection is carried out during construction process.

During construction process, the construction organization must carry out regular testing and inspection according to the followings:

- Humidity, stratification of aggregate;

- Compactness.

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d) Inspection is carried out after construction

- Inspect compactness, coordinate inspection of gradation after compaction and thickness of foundation layer;

- Inspect ceometrical elements and flatness.

3. Road paint work:

a) Probability test must be carried out at least once in every quarter for incoming material at any position. Besides, test sample can be taken at places where construction is completed.

b) Inspect paint material quality

- Paint material: binders, glass beads, calcium carbonate, color powder, bulking agent, titanium dioxide, yellow powder;

- Glass beads: examine quality criteria according to regulations.

c) Site examination must be done before construction:

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- Painting equipment, means of communications, workforce, traffic and labor safety assurance system.

d) Inspection is carried out during construction process:

- Environmental conditions: temperature, humidity;

- Temperature of pre-construction material: within scope defined by manufacturer.

4. Remedial works for public lighting system and traffic signals

a) Tasks of sampling for each batch at supply source Participants: The management unit and contractor of maintenance: Materials contained in a batch must be numbered to ensure they are in the same batch.

b) Test sample shall be taken once every quarter at the site. Participants: The management unit and contractor of maintenance:

5. Tree planting work:

a) Tree criteria:

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- Tree trunks must be upright, branches are balanced and not pest infestated, tree specifications are in accordance with the regulations stipulated by the Services of Transport

b) Flowers, ornaments and grass: verdant luxuriant, not faded and pest infestated; specifications, height and pot diamter must be ensured as required at each position of maintenance.

c) Irrigation water criteria:

Use source of water with clear origin including: tap water, drilled well water, stormwater For drilled well water being put into use for the first time, chemical criteria must be analyzed.

d) Soil criteria:

Rich, soft, not solidified and mixed with impurities, clay and mud.

e) Fertilizer and plant protection drugs:

- Their names must be included in the permissible list promulgated by the Ministry of Agriculture and Rural Development;

- Packages must be intact and unexpired, inclusive of a certificate of factory of the patch. With respect to fertilizer, packages must introduce such basic criteria as Natrium, Phosphor, Kalium, micro-elements, humidity,...

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During the use of fertilizer, plant protection drugs, irrigation water, if necessary, a council (including representatives of the Services of Transport, management units and contractors of maintenance) can be formed to take sample and dispatch for analysis.

6. Remedial works for drainage system:

Follow the regulations set out in Article 8, Paragraph 3, Chapter II. In addition, structures of the drainage system must meet the standards of materials according to applicable regulations.

Article 22. Principles of determining transport distance and material price

1. These only apply to frequently used materials such as asphalt concrete, sand, stones of various kinds, emulsion, asphalt, fresh concrete, structures serving the drainage system.

2. Transport distance is calculated on the distance from the nearest supplier to metropolitan districts.

3. Material price is determined on the lowest price stated in a price-list of construction materials announced on a monthly basis by the Services of Construction or other price-lists supplied by suppliers.

Article 23. Regulations on deduction of regular maintenance expenses and manner of handling

1. Deduction of expenses:

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b) Based on test results, if any material criterion fails to meet the regulations, the contractor must rectify that item and at the same time incurs a penalty of 10% of the contract value breached.

c) In a month, if the contractor fails to undertake or delays approved plan of maintenance (without consent of the management unit), the management unit shall deliver a written warning to the contractor and impose a penalty of 01% of the contract value. From the second warning to be delivered, a penalty of 02% of the contract value shall be imposed to the contractor plus 01% for each subsequent warning. In case a problem or accident happens due to the contractor’s failing to execute or delaying approved plan of maintenance, the contractor shall incur all relevant costs and at the same time bear a penalty of 05% of the contract value.

d) Periodically or unexpectedly, the management unit shall inspect quality of the construction carried out by the contractor. In case of detecting some non-conformities but they are not so serious as to cause any grave consequence, the management shall request the contractor to expedite rectification and incur all the costs related, and at the same time to incur a penalty of 05% of the estimated value executed in that month.  In case a serious problem happens or a problem that may impose hazards on normal exploitation of the Works or a fatal traffic accident caused by poor quality of the construction, the contractor shall not only undertake the rectification but also incur all compensation costs related and a penalty of 10% of the estimated value executed in that month.

Chapter VII.

IMPLEMENTATION AND VIOLATION HANDLING

Article 24. Responsibilities of management units:

1. Be totally responsible to the law for quality of management and maintenance of the construction Works according to the Law on Construction and the Decrees of the Government on construction quality control, construction maintenance and other relevant legal documents.

2. Be responsible for following up, inspecting the implementation of regular management, maintenance of the Works according to the regulations, executing contracting closely, delivering financial penalties in order to early detect and remedy minor damage caused to the Works, avoid generation of major damage, ensure safety and exploitation conditions of traffic infrastructural works.

3. Carry out self-construction of the plan and program of regular management and maintenance of road traffic structures under decentralized management including particular issues set out in this Regulation, and at the same time make submission of them to the Services of Transport for monitoring and management.

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Article 25. Responsibilities of the Services of Transport

1. Organize and instruct management units to develop and exercise this Regulation.

2. Be responsible for complying with the regulations on state managment on municipal transport industries subject to the scope of management according to applicable regulations.

3. Organize site inspection for regular management and maintenance of the Works system according to managed specialties. Results from each inspection shall be described in the Works’ inspection sheet and construction journal.

4. Direct the Services of Transport’s Inspectorate to construct a program, plan of investigating and inspecting regular management, maintenance of the Works’ system according to functions, authorities as stipulated in applicable regulations and this Regulation, and at the same time to expedite unexpected investigation, inspection of the works showing signs of violations against quality and construction progress, the tasks ensuring safety for traffic and neighboring works.

5. During the implementation process, in case there is any difficulty or a necessity for admendment, supplementation to conform to actual situations, the Services of Transport shall be responsible for working out and submit a proposal to the People’s Committee of the city for adjustment.

Article 26. Handling of violations

1. Any organization or individual engaging in activities of regular management and maintenance of road traffic infrastructural structures managed by the Services of Transport on the administrative division of Ho Chi Minh City is found to have committed any violation against construction quality control and maintenance tasks, depending on the seriousness of violation, it shall be handled according to the law on handling of administrative violations, or face a criminal prosecution; In case those violations are found to have caused damage or loss to lawful rights and interests of organizations, individuals, the damage causing organization or individual shall pay an indemnity for the damaged caused.

2. Management units are responsible for following up, inspecting compliance with the regulations on construction quality control and maintenance by organizations, individuals operating in regular management, maintenance of road traffic infrastructural structures in the administrative division of Ho Chi Minh City; identifying organizations, individuals who commit repeated violation and sending proposal to competent authorities for delivering a decision of penalty or suspending operation temporarily or permanently in the administrative division of Ho Chi Minh City./.

Quyết định 1460/QĐ-UBND năm 2014 về công tác quản lý, bảo dưỡng thường xuyên kết cấu hạ tầng giao thông đường bộ do Sở Giao thông vận tải quản lý trên địa bàn Thành phố Hồ Chí Minh