DECISION

PROMULGATING THE ACCOUNTING REGIME APPLICABLE TO INVESTING UNITS

THE FINANCE MINISTER

Pursuant to the Ordinance on Accounting and Statistics promulgated by Order No. 06-LCT/HDNN of May 20, 1988 of the State Council and the Charter on organization of the State Accounting, promulgated together with Decree No. 25/HDBT of March 18, 1989 of the Council of Ministers (now the Government);
Pursuant to the Government’s Decree No. 15/CP of March 2, 1993 defining the tasks, powers and State management responsibilities of the ministries and ministerial-level agencies;
Pursuant to the Government’s Decree No. 178/CP of October 28, 1994 stipulating the functions, tasks and organizational structure of the Finance Ministry;
Pursuant to the Government’s Decree No. 52/1999/ND-CP of July 8, 1999 promulgating the Regulation on Investment and Construction Management; Decree No. 12/2000/ND-CP of May 5, 2000 amending and supplementing a number of articles of the Investment and Construction Management Regulation issued together with Decree No. 52/1999/ND-CP of July 8, 1999 of the Government;
Pursuant to the Finance Minister’s Decision No. 1141-TC/QD/CDKT of November 1, 1995, promulgating the Enterprises’ Accounting Regime and Decision No. 999-TC/QD/CDKT of November 2, 1996 promulgating the System of Administrative and Public-Service Accounting Regimes;
After obtaining the consent of the Construction Minister in Official Dispatch No. 2313-BXD/TCKT of December 14, 2000;
At the proposal of the director of the Accounting Regime Department,

DECIDES:

Article 1.- To promulgate together with this Decision the “Accounting regime applicable to investing units”, including:

1. The general provisions;

2. The system of accounting voucher forms and the provisions on method of formulating accounting vouchers;

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4. The system of accounting book forms and the provisions on the method of recording accounting books;

5. The system of financial report forms and the provisions on method of making financial reports.

Article 2.- The investing units’ accounting regime shall apply to all investing units, which establish project management boards and organize separate accounting work, of the enterprises of all economic sectors and the administrative and public-service units. Where investing units do not set up the project management boards, the accounting of investment projects shall be effected on the same accounting book systems of the enterprises or administrative and public-service units.

Article 3.- This accounting regime takes effect for implementation nationwide as from January 1, 2001 in replacement of the investing units’ accounting regime issued together with Joint Circular No. 72/TT/LB of December 6, 1991 “Guiding the application of the investing units’ accounting regime” of the Finance Ministry and the Construction Ministry.

Article 4.- The People’s Committees of the provinces and centrally-run cities; the ministries, the ministerial-level agencies, the agencies attached to the Government, the central-level agencies, organizations and social organizations, the heads of concerned units shall have to direct and deploy the implementation of this Decision.

FOR THE FINANCE MINISTER
VICE MINISTER




Tran Van Ta

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(Issued together with the Finance Ministry’s Decision No. 214/2000/QD-BTC of December 28, 2000)

Part one

GENERAL PROVISIONS

Chapter I

GENERAL PROVISIONS

Article 1.- The investing units’ accounting regime shall apply to all investing units that establish project management boards and organize separate accounting work. For investing units that do not set up project management boards, the accounting of investment projects shall be effected on the same accounting book system of the enterprises or administrative and public-service units, but must comply with the provisions of this regime in terms of contents, recording methods and opening of detailed accounting books reflecting the investment capital sources, investment execution expenditures, the elaboration of financial reports and the final settlement of investment capital of completed projects.

Article 2.- The investing units shall have to abide by the accounting regime under the Ordinance on Accounting and Statistics, the Charter on organization of the State Accounting, the current legal documents on accounting, auditing and the provisions in this Decision.

Article 3.- The investing units’ accountants are tasked to:

1. Gather, reflect, process and synthesize fully, promptly and accurately information on formulated investment capital sources (including the allocated State budget capital, owner’s capital, loan capital, support capital, aid,…); the situation on spending, using and settling investment capital; the situation on final settlement of investment capital by its structure, completed projects, works, work items.

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3. Inspect and control the observance of the State’s and the units’ criteria, norms, regimes and policies of financial management regarding investment and construction; inspect the management and use of supplies and property of various kinds, the observance of payment disciplines, observance of the cost-estimates.

4. Make and submit on time the financial reports to superior managing agencies as well as to payment, lending, capital-providing and statistical bodies. Supply necessary information and materials in service of the cost estimation, the elaboration of norms on expense for investment and construction activities. Analyze and evaluate the efficiency of the use of investment capital sources by the investing units.

Article 4.- Requirements on the accounting work at investing units

- To reflect in time, fully, accurately and truthfully all economic and financial activities arising in the course of investment and construction at the investing units;

- To ensure the strict, comprehensive and constant management of all supplies, property and capital at the investing units;

- The indexes reflected by accountants must be consistent with the indexes prescribed in the cost-estimates in terms of the contents and methods of calculation;

- The data in the financial reports must provide fully, truthfully and accurately economic and financial information necessary for managerial activities and the implementation of the process of investment, settlement of investment capital of investing units;

- The accounting work must be organized in a neat, economical and efficient manner.

Article 5.- The contents of accounting work of investing units

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Reflecting the existing amounts and the evolution of investment capital according to each formation source, including the allocated State budget source, the investor’s own capital source, the loan capital source, the support capital source, aid and investment support amounts.

Accounting the use of investment capital:

1. Reflecting expenses for investment execution according to investment capital structure, projects, works, work items.

2. Reflecting the existing amounts and the evolution of assorted property of the investing units, such as:

- Cash, foreign currency(ies) in funds or deposited at banks and/or the State Treasury;

- The quantity and value of supplies, equipment, raw materials and materials, instruments and tools;

- The quantity, cost price and tear and wear value of the existing fixed assets and the situation on evolution of the fixed assets, procurement, construction and repair of fixed assets of the project management boards;

- The payable debts and payment of debts to sellers, service providers, contractors;

- The debts to be recovered and the situation on the collection thereof from subjects inside and outside the investing units;

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3. Reflecting payable debts arising in the investing units’ activities, such as: amounts deducted according to wages for remittance, amounts payable to members of the project management boards, amounts payable to the budget (if any) and the payment of other payable, remittable amounts.

4. Accounting of other revenues, other expenses (as prescribed by the financial regime) of the project management boards.

Making financial reports and investment final settlement reports:

- Making and sending on time the investing units’ financial reports to the superior managing bodies, the payment, lending, capital-providing and statistical agencies;

- Making and sending on time annual reports on investment capital disbursement and reports on final settlement of investment capital of completed projects which are put into exploitation and use according to the current regulations on final settlement of investment capital;

- Periodically analyzing the financial reports, proposing measures to enhance the management of investment and construction activities of the investing units.

Article 6.- Asset inventory

At the end of the accounting year before closing the accounting books, the investing units shall have to conduct the inventory in order to determine accurately the quantity and value of assets, supplies, capital… which are available at the time of inventory, compare and certify existing debts so as to ensure the consistency between data on the accounting books and the actual data.

The investing units shall also have to conduct the extraordinary inventory upon the dissolution, merger, operation suspension or in other cases prescribed by law.

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The accounting inspection aims to ensure that the legal provisions on finance and accounting be strictly observed, accounting data be accurate, truthful and objective.

The investing units shall be subject to the accounting inspection by their superior managing bodies and the finance bodies at least once a year, which must necessarily be carried out before approving the final settlement of investment capital of completed projects.

The heads and accountancy chief of the investing units must abide by the inspection orders of the superior managing bodies, the finance bodies, the payment, lending and capital-providing agencies; have to fully, promptly and honestly supply necessary data and materials to facilitate the accounting inspection.

Article 8.- Archival of accounting documents

The accounting documents which must be archived shall include: accounting vouchers, accounting books, financial reports and other documents relating to accounting.

At the end of the accounting year and upon the completion of the accounting work, all accounting documents which are no longer used for book entries in the following accounting year must be arranged, classified, enumerated, tied up and listed for archival as prescribed.

Where the entering of accounting books and the elaboration of financial reports are computerized, at the end of the accounting period (month, quarter) and after the completion of the book closure, the entire system of general accounting books, detailed accounting books and financial reports must be printed out and all legal procedures must be filled in like the hand-written accounting books in service of the inspection and control by State bodies, before they are archived together with other accounting documents.

The durations for archival and preservation of accounting documents shall comply with the State’s regulations on archival of accounting documents.

Article 9.- The investing units which establish the project management boards shall have to organize the accounting apparatus into sections (or groups), depending on the project scale, and nominate people to take charge of the accountancy.

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Where the investors do not establish the project management boards, the accounting officials must be arranged to perform the accounting work, reflecting the entire process of receiving and using the investment capital and making the final settlement of investment capital when the projects are completed and put into operation and use.

Article 10.- When setting up the project management boards of the investing units and deciding to appoint the boards’ heads (or directors), the competent bodies shall have to simultaneously nominate persons to take charge of the accountancy for organizing the performance of the accounting work at the project management boards.

Article 11.- The officials and employees of the investing units must strictly abide by the regulations on finance and accounting and have to fully and promptly supply necessary vouchers and documents related to the accounting work and take responsibility for the accuracy, truthfulness, legality, validity of the completed accounting vouchers and documents.

Article 12.- The accountancy chiefs of investing units shall function to assist the heads of the units or the heads or directors of the project management boards in directing and organizing the performance of the entire financial and accounting work as well as the economic information within the units; conduct the inspection and control of the observance of the financial and accounting regimes, the adherence to the State’s standards and norms and observance of financial and accounting disciplines at the investing units.

Article 13.- The accountancy chief shall submit to the direction and direct leadership of the heads of the investing units or the heads or directors of the project management boards, and at the same time submit to the professionally financial and accounting direction and inspection by the financial management bodies.

Article 14.- Handling of violations

All acts of violating the legal provisions on accounting shall, depending on the nature and seriousness of the violations, be sanctioned strictly according to the Ordinance on Accounting and Statistics, the Decree on sanctioning administrative violations in the field of accounting and other relevant legal documents of the State.

Chapter II

ACCOUNTING VOUCHERS

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Article 16.- All economic and financial operations arising in the reception and use of investment capital, and other operational revenues and expenditures of the investing units must be recorded in accounting vouchers. The accounting vouchers must be made in strict accordance with the regulation on invoices and vouchers and with the provisions of this regime.

Article 17.- The contents of the system of accounting vouchers shall include the following indexes:

1. Labor and wage;

2. Supplies;

3. Currency;

4. Fixed assets;

5. Accounting vouchers promulgated in other legal documents.

The list of accounting vouchers applicable to investing units is prescribed in Part Two (A).

Article 18.- An accounting voucher must contain all the following details:

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2. Day, month, year of issuance;

3. The serial number of the voucher;

4. The name and address of the unit or individual that has made the voucher;

5. The name and address of the unit or individual that receives the voucher;

6. The contents of the arising economic and financial operations;

7. The indexes on quantity and value;

8. The signatures of the voucher maker and the person responsible for the accuracy of the economic and financial operations. The vouchers reflecting the economic relations between the investing unit and the legal persons and individuals must be signed by the controller and the approver and stamped with the unit’s seal.

For vouchers related to the sale of products made on trial basis (if any), the Finance Ministry’s regulations on invoices and vouchers must be strictly complied with.

Article 19.- The accounting vouchers must be made in full series as prescribed. The vouchers must be inscribed clearly, truthfully, fully with all details, and the unfilled-in blanks must be crossed out. There must be no erasion or correction on vouchers. In case of wrong inscription, the wrongly inscribed copy must be cancelled but not torn from the counterfoils.

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Article 21.- Order for circulation of accounting vouchers

The order and time limit for circulating the accounting vouchers shall be stipulated by the accountancy chiefs of the investing units. The accounting vouchers made by the investing units or sent from outside must all be concentrated at the units’ accounting sections. The accounting sections shall have to examine the truthfulness, legality and validity of the received accounting vouchers which shall be used for making entries in the accounting books only after they are examined and verified as true.

The order for circulation of accounting vouchers shall cover the following steps:

1. Making accounting vouchers and reflecting the arising economic and/or financial operations in the vouchers;

2. Checking, scrutinizing and approving the contents of economic operations;

3. Making entries in accounting books on the basis of vouchers;

4. Preserving and archiving accounting vouchers.

Article 22.- The inspection of accounting vouchers shall cover the following contents:

1. Checking the transparency, truthfulness, adequacy of the indexes reflected on the vouchers;

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3. Checking the accuracy of data and information on the vouchers;

4. Inspecting the observance of the regulation on internal control by the voucher makers, examiners and approvers for each type of economic and financial operation.

If acts of violating the State’s economic and financial policies and regimes are detected, upon the inspection of accounting vouchers, the implementation of such accounting vouchers (fund deductions, payment, exwarehousing,…) must be rejected and the violations must be immediately reported to the heads and accounting chiefs of the units for timely handling thereof according to the current regulations.

For accounting vouchers made not according to the prescribed procedures, contents and/or with unclear inscriptions or figures, the persons responsible for the examination thereof or for book entries must return them and notify such to the units where the vouchers have been made for refilling in or supplementing the procedures and readjustment before they are received and used as basis for book entries.

Article 23.- Management of accounting vouchers

All cases of losing original vouchers must be reported to the units’ heads and accountancy chiefs for timely handling measures. Particularly the loss of sale invoices, receipts or blank checks must be reported to the tax offices, banks, State Treasuries and local polices on the lost quantity and the circumstances under which such things are lost for verification measures and handling according to law, as well as for measures to make announcements thereon and to invalidate the lost vouchers as soon as possible.

Chapter III

SYSTEM OF BOOK-KEEPING ACCOUNTS

Article 24.- The system of book-keeping accounts applicable to investing units shall include 33 accounts in the Accounting Balance Sheet and 4 accounts outside the Accounting Balance Sheet, as prescribed in Part Three (A), which are classified into 9 types.

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The accounts outside the Accounting Balance Sheet are implemented according the method of “single entry”.

The project management boards shall base themselves on the operation characteristics and project management requirements as well as financial decentralization to select and apply appropriate book-keeping accounts. The project management boards may additionally open grade-2 accounts (for accounts not yet specified as grade-2 accounts). The opening of additional grade-1 accounts must be approved in writing by the Finance Ministry.

Chapter IV

ACCOUNTING BOOKS

Article 25.- The accounting books shall include:

- The books for general accounting, called the general accounting books;

- The books for detailed accounting, called detailed accounting books.

The general accounting books include: The ledger, the journal and other general accounting books.

The detailed accounting books include detailed accounting books and cards.

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The registration of the investing units’ accounting books with the State management bodies shall comply with the current regulations of the State.

Article 26.- The Journal is used to record economic and financial operations arising in each accounting period and in an accounting year according to the time order and reciprocal relations between accounts of such operations. The accounting data on the Journal reflect the total amount arising on the Debit side and the total amount arising on the Credit side of all book-keeping accounts used at the investing units.

The Journal must fully reflect the following factors:

1. Day, month of book entry;

2. The serial number and date of issuance of accounting vouchers used as basis for book entries;

3. The summary of the economic contents of the arising operations;

4. The money amount of the arising operation.

Article 27.- The Ledger is used to record economic and financial operations arising in the accounting period and year (according to book-keeping accounts prescribed in the book-keeping account regime applicable to the investing units). The accounting data on the Ledger reflect the situation on evolution and existing amounts of the investment capital sources, expenses for implementation of investment projects, various types of assets, debts to be recovered or to be paid, other revenues and operational expenditures (if any) of the investing units.

The Ledger must fully reflect the following factors:

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2. The serial number and date of issuance of accounting vouchers used as basis for book entries;

3. The summary of economic contents of the arising operation;

4. The money amount of the arising economic operation, inscribed on the Debit side or the Credit side of the account.

Article 28.- The detailed accounting books are used for detailed recording of accounting objects that need to be monitored in detail according to managerial requirements. The data on detailed accounting books supply information in service of the management of each kind of asset, capital sources, debts to be recovered, debts to be paid, which have not yet been reflected in detail on the Journal and the Ledger, in service of the calculation and elaboration of norms in the financial reports and the reports on final settlement of the investment capital of the completed projects.

The quantity and structure of the detailed accounting books are not compulsorily prescribed. The investing units shall have to base themselves on the guiding provisions of this regime and their managerial requirements to open necessary and appropriate books of detailed accounting.

Article 29.- The investing units must base themselves on the system of book-keeping accounts, accounting regimes of the State and their own managerial requirements to adequately open necessary general accounting books and detailed accounting books.

Article 30.- The entering of accounting books must be based on accounting vouchers. All data inscribed on the accounting books must be evidenced by lawful and valid accounting vouchers.

Article 31.- The accounting books must be strictly managed, with the book-keeping and entering responsibility being assigned to individuals. Employees assigned the accounting books shall have to bear responsibility for things inscribed therein and to keep the books during the time of using them.

In case of change of the accounting book keepers and inscribers, the accountancy chiefs shall have to organize the hand over of responsibility to manage and enter accounting books between the out-going accountants and the in-coming accountants. The out-going accountants shall take responsibility for all book entries during the time they kept and entered the books. The in-coming accountants shall take responsibility as from the date of hand-over. The hand-over minutes must be signed for certification by the heads and accountancy chiefs of the investing units.

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Article 33.- The prescribed forms of accounting book uniformly applicable to the investing units shall include:

- The form of Journal-Ledger accounting book;

- The form of Book-Entry Voucher accounting book;

- The form of General Journal accounting book.

Each form of accounting book contains specific provisions on the quantity, structure, order, recording method and the relationships among the accounting books (prescribed in Part Three). The investing units must base themselves on the operation scale and characteristics, managerial requirements, professional qualifications of accountancy personnel and the technical calculating equipment conditions to select an appropriate form of accounting book. The investing units must observe all basic principles on the selected form of accounting book regarding the type of book, the structure of each type of book, the relationship and combination between assorted books, the order and technique of entering accounting books of various types.

Article 34.- The opening and entering of accounting books must ensure the full, timely, accurate, truthful, continuous and systematic reflection of the situation on receiving and using the investment capital sources; the expenditure on project execution; the situation on evolution and availability of various types of property, receivable debts, payable debts in order to supply economic and/or financial information for the elaboration of the financial reports and the reports on final settlement of the investment capital of completed projects of the investing units.

All items of property or supplies or all amounts of capital of the investing units must absolutely not be put outside the accounting books in any form.

Article 35.- The accounting books must be opened at the beginning of an accounting year or immediately after the decisions on setting up the investing units or the project management boards are issued. The heads and accounting chiefs of the investing units or the project management boards shall have to sign for approval these accounting books before they are used.

Article 36.- The accounting books must strictly comply with the forms prescribed in this regime and may be bound in volumes or left in loose sheets. The loose sheets, after being used, must be bound in volumes for archival. Before the accounting books are used, the following procedures must be completed:

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The first cover page of a book must be clearly written with the name of the investing unit, the book title, the date of book opening, the accounting year, the full name of the book keeper, the date of ending book entry or the date of transferring the book to another person.

Pages must be numbered and stamped with the investing unit’s seal at places between two pages (called the overlapping stamp).

The heads and accountancy chiefs of the investing units or the project management boards must sign for certification on the first pages and the last pages of the accounting books.

For books in loose sheets:

The top of each loose sheet must be clearly inscribed with the name of the investing unit, the serial number of each book sheet, the book title, the date of use, the full name of the book keeper and inscriber.

The loose sheets, before being used, must be signed for certification by the heads and accountancy chiefs of the investing units or the project management boards, stamped and recorded in the register for use of loose-sheeted books.

The loose-sheeted books must be arranged in a certain order to ensure safety and easy access.

Article 37.- Where accounting-book entries are computerized:

The investing units may enter their accounting books by computers.

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Article 38.- The data inscribed on the accounting books must be clear, continuous and systematic. Line skipping is not allowed. Inserted or atop inscription is not permitted. When a page is finished, the figures of each page must be added up, and at the same time the total figure must be carried forward to the top of the next page.

Article 39.- Errors (if any) in the accounting books must be corrected by one of the three following methods:

- The method of correction (also called method of wiping out);

- The method of negative figure inscription (also called the method of red inscription);

- The method of additional inscription.

Article 40.- When the method of correction is used to correct errors on accounting books, the wrongly inscribed figures shall be crossed out with a red-ink line so that the wrongly inscribed content which has been crossed out can still be seen. Above the crossed-out place, the correct figure shall be inscribed in common ink. If error is made to only one numeral, the entire wrong figure must be crossed out and replaced with the correct figure. The corrected figures should be certified to their sides with the signature of the accountancy chief.

The method of correction shall apply in cases where:

- Errors are made in the explanation and not related to the reciprocal relationships between accounts;

- Errors do not affect the total money amounts.

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The negative figure inscription method shall apply in cases where:

- Errors relate to the reciprocal relations between accounts due to wrong determination of amounts, which have already been inscribed in the accounting books and cannot be corrected by the method of correction;

- Errors are detected after the accounting balance sheets have been elaborated and submitted;

- Errors are made when the amounts of money in accounts have been inscribed time and again or the wrongly inscribed figures are bigger than the correct figures.

When using the method of negative figure inscription to correct errors, a “corrected book entry voucher” must be made and signed for certification by the accountancy chief.

Article 42.- The method of additional inscription shall apply to cases where the entries are inscribed correctly for the reciprocal relations between accounts but the inscribed money amounts are smaller than the money amounts actually arising in the economic and/or financial operations or the money amounts inscribed on vouchers are omitted and not fully added up. In case of correction by this method, the “corrected book entry voucher” must also be made and signed for certification by the accountancy chief. Basing themselves on this voucher, the accountants shall additionally inscribe the difference amount to suffice the correct figures.

Article 43.- Where the book entries are computerized, the errors can be corrected through one of the three above-mentioned methods, depending on each specific case, but the following regulations must be complied with:

- If errors are detected before the books are printed out, the correction can be made directly on the computers;

- If errors are detected after the books are printed out, signed and stamped with units’ seals, the correction shall be made on the already printed books as provided for by one of the three above-mentioned methods, and at the same time the errors on computers must also be corrected and the new book sheets must be printed out. The new book sheets must be kept together with the ones containing errors in order to facilitate the inspection and control.

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Article 45.- At the end of the accounting period (month, quarter) and at the end of the accounting year, the accounting books must be closed. Besides, the accounting books must be closed in the following cases: Asset inventory, merger, division, operation suspension or dissolution of investing units.

Every time when accounting books are closed, the book-keepers, the book-examiners and the accountancy chiefs shall have to sign their names thereon.

Article 46.- The accounting books of all kinds (whether they are being used at the accounting sections or kept at the archival sections of the units) must be arranged neatly and tidily and preserved carefully in firmly locked wardrobes, trunks or rooms in order to avoid loss or misplacement. At the archiving places, all necessary measures must be taken to ensure the safe archive of accounting books.

During the time the accounting books are temporarily kept at the accounting sections, the accountancy chiefs are the persons responsible for organizing the preservation work. Where they are kept at the archive sections, the accountancy chiefs and the heads of the investing units shall be accountable therefor.

Chapter V

FINANCIAL REPORT

Article 47.- Contents of the financial report system:

1. The financial report applicable to investing units, prescribed in Part Five, include 4 report forms and 5 detail sub-forms as follows:

4 report forms

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2. Investment capital source                                  Form No.B02-CDT

3. Construction investment
implementation                                                     Form No.B03-CDT

4. Financial report explanation                               Form No.B04-CDT

1. Investment source detail                                    Form No.F02-CDT

2. Investment implementation by projects,
works, work items                                                 Form No.F03A-CDT

3. Final settlement of investment capital
according to projects, works, work
items, which are completed and
handed over for use                                              Form No.F03B-CDT

4. Other expenses                                                 Form No.F03C-CDT

5. Expenses for project management board           Form No.F03D-CDT

2. Besides the financial reports mentioned above, the investing units shall have to make other financial reports at the request of the capital payment agencies, or organizations which lend capital, provide investment capital as financial support or aid.

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1. The number of reports, contents and method of calculation, form of presenting indexes in each financial report prescribed in this regime shall apply to all investing units which establish project management boards and organize independent accounting work.

For investing units which do not set up project management boards and their accounting of investment projects is effected on the same system of accounting books of enterprises or administrative and public-service units, apart from the system of financial report forms prescribed by the accounting regime applicable to enterprises or the accounting regime applicable to administrative and public-service units, they shall have to elaborate 2 report forms and 4 detail sub-forms as follows:

2 report forms:

1. Investment capital source                                  Form No.B02-CDT

2. Construction investment implementation             Form No.B03-CDT

4 detail sub-forms

1. Investment capital source detail                         Form No.F02-CDT

2. Investment implementation by projects,
works, work items                                                 Form No.F03A-CDT

3. Final settlement of investment capital
according to projects, works, work
items, already completed and handed
over for use                                                          Form No.F03B-CDT

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2. For projects with decentralized management of investment:

- The superior and subordinate project management boards shall have to make financial reports as provided for by this regime in accordance with the assignment of responsibility for management of investment and financial assignment of units;

- The superior project management boards, apart from making financial reports of their own, shall have to make sum-up financial reports from the reports of their own and the financial reports of their attached subordinate units.

Article 49.- Time limits and recipients of financial reports are stipulated as follows:

- The financial reports of investing units are made and sent at the end of every quarter and fiscal year. The investing units may make monthly financial reports to serve the requirements of management and administration of the activities of investment projects.

- The quarterly financial reports are sent within 20 days after the end of the quarter. The annual financial reports are sent within 30 days after the end of the fiscal year.

- The recipients of the financial reports of investing units are stipulated as follows:

Report recipients

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Units

Superior project management boards

Investors

Investors’ superiors

Payment, lending, capital- providing bodies

Statistical offices

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- Investors that set up the project management boards

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- Investors that do not set up the project management boards

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(*) Financial reports sent only to statistical offices

Where any legal documents contain provisions on the making and submission of financial reports of the investing units different from the provisions in this regime, the investing units shall comply with the provisions on the financial report regime prescribed by the legal document of higher legality.

Part Two

SYSTEM OF ACCOUNTING VOUCHER FORMS AND REGULATIONS ON METHOD OF MAKING ACCOUNTING VOUCHERS

Ordinal number

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Code

I

Labor and wage

1

Work day sheet

01-LDTL

2

Wage payment sheet

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3

Work accomplishment certification card

03-LDTL

4

Travel ticket

04-LDTL

5

Vehicle dispatch order

05-LDTL

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Overtime work ticket

06-LDTL

7

Package contract

07-LDTL

8

Labor accident inspection minutes

08-LDTL

II

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9

Warehousing bill

01-VT

10

Delivery bill

02-VT

11

Supplies, equipment inspection minutes

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12

Instrument, tool damage, loss notice

04-VT

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Supplies, equipment, product inventory record

05-VT

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Purchased goods list

06-VT

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Currency

15

Collection bill

01-TT

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Expenditure bill

02-TT

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03-TT

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Advance payment paper

04-TT

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Fund inventory

05a-TT

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Fund inventory

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IV

Fixed assets

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Fixed asset delivery and reception record

01-TSCD

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Fixed asset liquidation record

02-TSCD

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Fixed asset re-valuation record

03-TSCD

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Fixed asset inventory record

04-TSCD

V

Accounting vouchers issued in other legal documents

25

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01/GTKT-3LL

26

Invoice (added value)

01/GTKT-2LN

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Sale invoice

02/GTTT-3LL

28

Sale invoice

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29

Certificate of severance with social insurance enjoyment

C03-BH

30

List of laborers enjoying short-term social insurance

C04-BH

31

Investment capital withdrawal-cum cash receiving paper

C5-01/KB

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Investment capital withdrawal-cum transfer, money transfer by mail, telegraph, bank check granting

C5-02/KB

33

Written request for investment capital advance payment

C5-03/KB

34

Bill on payment for completed capital construction volume

B01/KB

35

...

...

...

B02/KB

36

Written request for investment capital advance

B03/KB

37

Written request for investment capital payment

B04/KB

38

Request for capital advance

...

...

...

39

Capital borrowing agreement

C11-Q

40

Price bill for payment of completed capital construction volume

C20-Q

41

Notice on capital construction investment capital norms

...

...

...

Notice on withdrawal of capital construction investment capital norms

43

Record on pre-acceptance test of completed construction and installation volume

44

Record on pre-acceptance test of completed consultancy volume

45

...

...

...

46

Decisions approving completed settlement of investment capital

...

Part Three

SYSTEM OF BOOK-KEEPING ACCOUNTS AND REGULATIONS ON CONTENTS, STRUCTURE AND METHODS OF RECORDING OF BOOK-KEEPING ACCOUNTS

A. SYSTEM OF BOOK-KEEPING ACCOUNTS APPLICABLE TO INVESTING UNITS

Account serial number

...

...

...

Notes

Grade 1

Grade 2

TYPE 1. CURRENT ASSETS CASH

...

...

...

Cash

1111

Vietnamese currency

1112

...

...

...

112

Deposits at Banks, Treasuries

1121

Vietnamese currency

...

...

...

1122

Foreign currency (ies)

113

Money on transfer

1131

...

...

...

1132

Foreign currency (ies)

131

To be collected from customers

...

...

...

Deductible VAT

Detailed according to managerial requirements

136

Internally collectible

1361

...

...

...

1368

Other internally collectible amounts

138

Other collectible amounts

Detailed according to managerial requirements

...

...

...

1381

Deficit assets awaiting handling

1388

Other collectible amounts

141

...

...

...

151

Purchased goods en route

152

Raw materials, materials

...

...

...

1521

Materials in stock

1522

Materials delivered to contractors

1523

...

...

...

1524

Equipment sent for assembly

1525

Equipment in temporary use

...

...

...

1526

Materials, equipment sent for processing

1528

Other materials

153

...

...

...

154

Cost of unfinished trial production

Applicable to projects with charged trial operation and trial production

155

Finished products

Applicable to projects with charged trial operation and trial production

...

...

...

TYPE 2. FIXED ASSETS

211

Tangible fixed assets

213

...

...

...

214

Fixed asset tear and wear

2141

Tangible fixed asset tear and wear

...

...

...

2143

Intangible fixed asset tear and wear

241

Construction investment cost

2411

...

...

...

2412

Projects, works, work items, already completed and put to use, awaiting settlement approval

TYPE 3. PAYABLE DEBTS

...

...

...

Short-term loans

331

Payable to sellers

333

...

...

...

3331

Payable VAT

33311 - Output VAT

...

...

...

33312 - VAT on imports

3332

Special consumption tax

3333

...

...

...

3338

Other taxes

3339

Charges, fees and other payable amounts

...

...

...

Payable to employees

336

Payable internally

338

...

...

...

3381

Redundant assets awaiting settlement