DECISION

ON APPROVAL OF THE SCHEME FOR DOCUMENTATION AND DIGITAL TRANSFORMATION OF THE NATIONAL STATISTICAL SYSTEM

THE MINISTRY OF PLANNING AND INVESTMENT

Pursuant to the Law on Government Organization dated June 19, 2015; the Law on amendment to some articles of the Law on Government Organization and the Law on Local Government Organization dated November 22, 2019;

Pursuant to the Law on Statistics dated November 23, 2015; the Law on amendments to certain articles and Appendix on the list of national statistical indicators of the Law on Statistics dated November 12, 2021;

Pursuant to the Law on Information Technology dated June 29, 2006;

Pursuant to the Law on Cybersecurity dated November 19, 2015;

Pursuant to the Law on Cybersecurity No. 24/2018/QH14 dated June 12, 2018;

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Pursuant to Decree No. 94/2016/ND-CP dated July 01, 2016 of the Government detailing and guiding the implementation of a number of articles of the Statistics Law;

Pursuant to Decree No. 47/2020/ND-CP dated April 09, 2020 of the Government on management, connection and share of digital data of regulatory agencies;

Pursuant to Decision No. 749/QD-TTg dated June 03, 2020 of the Prime Minister introducing program for national digital transformation by 2025 with orientations towards 2030;

Pursuant to Decision No. 942/QD-TTg dated June 15, 2021 of the Prime Minister approving strategy for development of e-Government towards digital government for 2021 - 2025 with orientations towards 2030;

Pursuant to Decision No. 411/QD-TTg dated March 31, 2022 of the Prime Minister on approval for the national strategy for development of digital economy and digital society by 2025, orientation towards 2030;

Pursuant to Decision No. 2014/QD-TTg dated December 01, 2021 of the Prime Minister approving Vietnam Statistical Development Strategy in 2021 - 2030 period, with a vision to 2045;

At the request of the Director General of the General Statistics Office of Vietnam.

HEREBY DECIDES:

Article 1. The Scheme for documentation and digital transformation of the National statistical system (hereinafter referred to as “Scheme”) is approved with the following contents:

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1. The documentation and digital transformation of national system of statistical organizations shall comply with guidelines of the Communist Party of Vietnam, policies, and laws of the State. The objectives, tasks and solutions for implementation of the Scheme shall be feasible to ensure the successful documentation and digital transformation.

2. The digital transformation is an urgent and essential requirement to fundamentally and comprehensively transform statistical activities to create national competitive capabilities.

3. Effective application of the achievements of the Fourth Industrial Revolution to innovate methods and means of collecting information, revamp statistical compilation and publication tasks, provide a diverse range of statistical products and data in conformity with the needs domestic and foreign users.

4. Documentation and digital transformation is a driving force for modernizing statistical activities; a central, continuous, and long-term task that must be actively and continuously carried out with firm and focused steps to avoid duplication and overlap; embrace the developments in technology, digital data, innovation and creativity. The outcome of the documentation of statistical activities is an important mean to improve the quality of statistics to facilitate the standardization, automation of professional procedures and restructuring of statistical activities.

5. The use of administrative data, big data and open data is a breakthrough solution for production of statistical data as the core of digital transformation to maximize the country's existing resources in state statistical activities.

6. The digital foundation in the national system of statistical organizations shall use advanced technologies with long-term usability; comply with the requirements for developing and launching a shared platform for all applications to ensure information security.

II. OBJECTIVES AND SCOPE

1. General objectives

Modernize statistical activities by digital transformation starting with digitizing documents, materials, administrative data, and circulating them in a digital environment; automating the professional procedures for statistical activities to restructuring professional procedures by using advanced technologies. Documentation and digital transformation aim to effectively use statistical data, intensify transparency and accountability, eliminate data gaps to form a foundation for the statistical data revolution. The Scheme contributes to advancing Vietnam's statistics to an advanced level within the ASEAN region by 2030 and becoming a modern statistical system globally by 2045.

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a) Formulate regulations and guidelines on successful documentation and digital transformation in statistical activities.

- By 2025

+ Promulgate professional procedures, regulations, technical solutions, mechanisms for cooperation between ministries, central authorities and local authorities in performing solutions for transform administrative data, big data, and open data into statistical data.

+ Promulgate guidelines on successful documentation and digital transformation in statistical operation.

- By 2030: Complete professional procedures, regulations, technical solutions, mechanism for cooperation between ministries, central authorities and local authorities in performing solutions for transform administrative data, big data, and open data into statistical data.

b) Record, digitize the production of information on statistics, management and administrative operations of the centralized system of statistical organizations on the digital environment

- By 2025

+ 100% of administrative documents will have been transferred to the digital environment and signed with electronic signatures; guidelines on operation and cooperation in statistical activities promptly will have been implemented.

+ 70% of statistical activities will have been recorded in digital format.

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- By 2030

+ 100% of archived administrative documents, records and reports of statistics sector will have been digitized.

+ 95% of statistical activities will have been recorded and managed in an integrated and uniform system with security and convenient connection.

c) Conduct collection and process of statistical data on the digital environment

- By 2025

+ 100% reports in statistics sector will have been conducted on the digital environment.

+ 85% of the statistical surveys and general censuses will have been conducted by electronic survey forms.

- By 2030

+ 100% of statistical reports of ministries, central authorities, and local authorities will have been conducted on the digital environment.

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+ 70% of statistical indicators of statistical indicator system will have been compiled by administrative data.

+ Use big data, open data to compile statistical indicators.

+ Complete smart applications for processing data to serve as a shared tool for the national system of statistical organizations.

d) Use modern statistical analysis tools to support the compilation of statistical reports

- By 2025: Statistical reports of some sectors are compiled by smart tools, AI applications.

- By 2030: Socio-economical statistical reports and forecasting analysis reports are compiled by smart tools, AI applications and data mining technology.

dd) Apply technical solutions for dissemination, share and use of statistical data on the digital environment

- By 2025: Tools and technical solutions are applied to provide statistical services and products that satisfy up to 30% of the societal needs and 85% of the user satisfaction rate. 80% of statistical services and products shall be promptly updated and provided. The provision of statistical microdata shall satisfy at least 30% of the needs of domestic and foreign statistical data users.

- By 2030: Tools and technical solutions shall be applied to ensure the following objectives:

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+ Statistical services and products shall satisfy 60% of the societal needs and 95% of the user satisfaction rate. 90% of statistical services and products shall be promptly updated and provided.

+ Provision of statistical microdata shall satisfy at least 60% of the demands of domestic and foreign statistical information users.

e) Modernize information technology infrastructure of the statistics sector to serve digital transformation.

- By 2025

+ Information technology infrastructure capacity is sufficient to support the production of statistical information from data of statistical surveys and general censuses, and to compile statistical indicators from administrative data.

+ Develop a uniform platform integrated with applications.

- By 2030

+ Ensure the information technology infrastructure capacity for all activities related to the production of statistical information; archive, share, and use of statistical information; and operational activities within the centralized system of statistical organizations.

+ Complete the uniform platform integrated with applications.

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a) Scope

The Scheme shall be applied for the centralized system of statistical organizations, statistical organizations of ministries, central authorities and local authorities for activities related to the production of statistical information; direction and management tasks within the centralized system of statistical organizations.

b) Duration for implementation

Duration for implementation of the Scheme: From 2024 to 2030.

III. MAIN TASKS

1. a) Formulate regulations and guidelines on documentation and digital transformation in statistical activities.

- Promulgate guidelines on documentation and digital transformation in statistical activities including transfer of professional procedures, operational organization, provision of statistical services and products, and information technology services in statistical sector.

- Formulate, complete regulations, policies, technical solutions, mechanisms for cooperation between the Ministry of Planning and Investment (General Statistics Office of Vietnam (hereinafter referred to as “GSO”)) and ministries, central authorities and local authorities in performing statistical tasks on the digital environment.

b) Formulate regulations on development, share and use of statistical data after conducting documentation at state authorities.

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a) Restructure the professional procedures for data production in conformity with the digital transformation roadmap. Standardize the following procedures for data production by application of information technology: (i) Procedures for production of general statistical information; (ii) Procedures for production of statistical information from statistical surveys; (iii) Procedures for production of statistical information from statistical reports; (iv) Procedures for production of statistical information from administrative data; (v) Procedures for production of statistical information from big data, open data; (vi) Procedures for provision of statistical products and services.

b) Restructure operational procedures for management and administration of the centralized statistical system in conformity with the digital transformation roadmap. Standardize operational procedures for management and administration of the following statistical tasks by application of information technology:  (i) Organization and personnel task; (ii) Financial management task; (iii) Inspection task; (iv) Record and archive task; (v) Conferences, Meetings; (vi) External affairs.

c) Determine and update the components and model of the comprehensive architecture of the centralized statistical system including business architecture; information architecture; technology architecture; application architecture; information security architecture.

3. Develop shared digital information for collecting, processing, consolidating and compiling statistical indicators and statistical analysis report

a) Develop tools for collecting and processing data of statistical surveys and general censuses on the digital environment, ensure the uniformity of procedures for statistical tasks in conformity with the metadata and information architecture framework standards.

b) Develop platform and tools for consolidating and compiling statistical indicators from different data sources.

c) Research and apply technology to use data by applying data science and statistics to use big data, open data for providing information and compiling statistical indicators.

d) Develop the shared platform for compiling reports on statistical analysis and forecasting socio-economy on the digital environment integrated with the national statistics databases.

dd) Develop system for dissemination of information and statistical data that is usable, customizable, and visualizable.

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a) Develop and upgrade information technology infrastructure, ensure the smooth operation, information security, and cybersecurity in the centralized statistical system in accordance with the architecture of the e-Government of Vietnam and the architecture of e-Government of the Ministry of Planning and Investment.

- Upgrade, expand and optimize the information technology application infrastructure for conducting surveys, general censuses, and using administrative data in statistical tasks.

- Develop the system for cybersecurity control.

- Use high-performance specialized computers with parallel computing capabilities, graphic processing, machine learning model training, big data analysis, and artificial intelligence application in producing statistical information.

b) Develop and upgrade information technology infrastructure to serve digital transformation in statistical tasks at ministries, central authorities and local authorities.

5. Conduct documentation of statistical activities and digitalization of statistical documents and reports for digital transformation in the centralized statistical system

c) Conduct documentation of statistical activities on the digital environment

b) Conduct digitalization of archived statistical documents and reports to facilitate quick and convenient search and use, ensure the safe preservation of original documents.

6. Disseminate to raise awareness, provide training to raise capacity of statistical personnel in documentation and digital transformation tasks

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b) Provide training, refresher training to develop human resources for statistical tasks; provide training for the technical team with a focus on core information technology staff to meet digital transformation requirements.

IV. SOLUTIONS

1. Solutions for raising awareness of documentation and digital transformation

a) Regularly organize study, dissemination, and effective implementation of guidelines and policies of the Communist Party of Vietnam and the State on digital transformation for officials in the national system of statistical organizations.

b) Organize training for guiding and disseminating information on digital skills including: information security; protection of data on the Internet; behavior on the Internet, use of digital services.

c) Integrate awareness-raising activities to highlight the potential, benefits, and necessity of using administrative data, big data, and open data in compiling statistical indicators.

2. Solutions for completing regulations, methods for production of statistical information and documentation tasks

a) Formulate documents, regulations guiding the synchronized and uniform implementation of documentation and transformation in statistical tasks from central level to local level.

b) Formulate and standardize detailed professional procedures for production of statistical information, requirements for technical infrastructure for digital transformation.

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d) Formulate regulations on technical specifications for specialized computers for processing big data and data science for data mining in statistical tasks.

3. Solutions for application technical and technological science to form the foundation for documentation and digital transformation

a) Apply smart document digitalization for statistical activities; inherit and transfer existing data for synchronized management and use on the digital environment.

b) Apply modern technology to establish digital library and digitized documents for easy search and use on a uniform interface that allows exchange data with other standards and has backup tools; ensure data security.

c) Apply modern technology to expend information technology infrastructure, inherit current information technology infrastructure to save the costs.

d) Select smart technologies to drive digital transformation in statistical data collection and processing.

dd) Apply virtualization technology,  cloud computing for implementation of information systems; apply machine learning, AI, Internet of Things, blockchain, natural language processing, etc. in data mining, production of statistical information, archive and management of data; apply interactive technology in provision of statistical services, etc.

e) Develop shared tools for ministries, central authorities and local authorities to save investment costs.

4. Solutions for provision of statistical products and services

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b) Develop tools for supporting provision of easy-to-access and user-friendly statistical products and services.

5. Solutions for improvement of capabilities of human resources

a) Formulate contents; plans for training, refresher training, professional training; and laws on statistics, information technology for performing documentation and digital transformation in statistical tasks.

b) Organize international conferences and seminars on the digital revolution, documentation and digital transformation in statistical activities.

6. Solutions for cooperating with ministries, central authorities, local authorities, enterprises, countries and international organizations

a) Cooperate with ministries, central authorities and local authorities in synchronizing procedures for statistical tasks, share of experience for development of information system, administration of data and use of statistical information.

b) Conduct surveys and learn from countries with advanced statistical systems that have achieved significant success in using administrative data, big data, and open data for statistical activities. Collaborate with international organizations and national statistical agencies to organize and participate in domestic and international seminars on documentation and digital transformation in statistical activities.

V. FUNDING FOR IMPLEMENTATION

The funding sources for implementing the Scheme include:

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2. Other legal donation, aids and other legal funding sources (if any).

VI. IMPLEMENTATION

1. GSO

GSO shall take charge in implementation of general contents and programs of the Scheme; formulate and implement tasks and projects in Appendix attached to this Decision and the following tasks:

a) Take charge in formulating a comprehensive implementation plan for the Scheme; provide guidelines for ministries, central authorities, and local authorities on developing detailed implementation plan for carrying out contents of the Scheme.

b) Take charge and cooperate with ministries, central authorities, and local authorities in performing tasks of the Scheme.

c) Consolidate the implementation plans for the Scheme of ministries, central authorities, and local authorities; conduct inspections, supervision and evaluation of the implementation process; propose amendments to the Scheme (if necessary); organize the review and implementation, and report the implementation results of the Scheme to competent authorities

d) Mobilize domestic and foreign resources to implement the Scheme; report to the Ministry of Planning and Investment and Ministry of Finance for consolidation and report to competent authorities for allocation of budget for implementation of the Scheme as prescribed by the Law on State Budget and the Law on Public Investment.

2. Statistical organizations of ministries and central authorities

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b) Implement contents related to the Scheme within their jurisdiction.

c) Report to competent authorities for mobilization of domestic and foreign resources to implement the Scheme at the units.

d) Conduct annual inspection, evaluation and report the implementation process of the Scheme at the authorities and units, submit to the Ministry of Planning and Investment (GSO) for consolidation.

3. Provincial statistical authorities

a) Develop detailed implementation plan for the Scheme at local authorities in accordance with the comprehensive plan for implementation of the Scheme, and report to the Presidents of People’s Committees provinces and central-affiliated cities for promulgation.

b) Take charge and cooperate with Departments and central authorities in performing tasks related to the Scheme at provinces/cities.

c) Report to the People’s Committees provinces and central-affiliated cities for mobilization of resources to implement the Scheme at provinces/cities.

d) Conduct annual inspection, evaluation and report the implementation process of the Scheme at the local authorities, submit to the Ministry of Planning and Investment (GSO) for consolidation.

Article 2. This Decision comes into force from January 01, 2024.

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MINISTER




Nguyen Chi Dung

APPENDIX

THE LIST OF TASKS OF THE SCHEME
(Attached to Decision No. 2110/QD-BKHDT dated December 29, 2023 of the Minister of Planning and Investment)

No.

Task/Project

Objective

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Year of completion

Presiding authority

Cooperating authorities

Funding source

1

Development of regulations on restructuring professional procedures related to documentation and digital transformation in statistics sector

Complete necessary procedures and mechanisms for digital transformation in statistics sector

(1) Formulate regulations and standardization of professional procedures for statistical tasks

 (2) Provide training courses and dissemination related to digital transformation in statistical activities

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- By 2026: Complete the standardization of professional procedures and update of the comprehensive architecture of the statistics sector

- By 2030: Complete regulations and standardization of professional procedures for statistical tasks for digital transformation

GSO

Ministries and central authorities

Annual recurrent expenditures

2

Digitalization and documentation of statistical activities; development of the system of national databases, digital libraries and statistical services

Complete and update the comprehensive data/information to manage the statistical activities from the past to the present; uniformly implement guidelines on documentation to improve the quality of statistical information and improve the efficiency of statistical activities

(1) Formulate guidelines on implementation of documentation of statistical activities

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(3) Record statistical activities (compile documents on procedures for direction and performance of tasks, archive, dissemination and use of these documents)

(4) Establish digital libraries

(5) Formulate the list and application for provision of statistical products and services

-By 2025: Complete expected results (1), (4), (5); perform expected results (2), (3)

- By 2030: Complete expected results (2), (3)

GSO

Ministries, central authorities, and local authorities

Annual recurrent expenditures

3

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Synchronize procedures for using administrative data for statistical tasks; ensure the operation of the information technology  infrastructure and technical application in transformation from administrative data to statistical data

(1) Establish the list of administrative data for statistical tasks attached with used information and outputs of calculation of the indicators

(2) Provide guidelines on professional procedures for using administrative data for statistical data; technology for using and processing administrative data

(3) Formulate information technology infrastructure to ensure the automatic transformation of data from ministries, central authorities and local authorities to GSO and the system for processing administrative data for calculation of statistical indicators

- By 2025: Complete expected result (3); perform expected results (1), (2)

- By 2030: Complete expected results (1), (2)

GSO

Ministries, central authorities, and local authorities

Annual recurrent expenditures

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Research on using big data sources for statistical data; formulate the information technology system for collecting and processing data 

Identify the types of information that can be extracted from big data and the procedures for using them; ensure information technology infrastructure and application technique for transforming big data to statistical information

 (1) Formulate the list of information to be extracted from big data sources for official statistics in Vietnam

(2) Provide professional guidelines on using big data for calculation of specific statistical indicators

(3) Provide guidelines on technology for accessing, mining and transforming big data to statistical data

(4) Expand information technology infrastructure to ensure the access to big data, mining, process, and transformation of big data to statistical information

- By 2027: Complete expected result (4); perform expected results (1), (2), (3)

- By 2030: Complete expected results (1), (2)

GSO

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Mid-term public investment for 2026-2030 period

5

Digital transformation in collecting, processing data, and compiling statistical products

Optimize information technology and digital transformation in each stage of the production of statistical information from data collection, processing, consolidation, and reports to improve information quality, expand the scope of information provision, and ensure transparency, efficiency, and timeliness

(1) Apply new technology-driven statistical survey methods in data collection (CATI, ACASI, IoT, AI,etc)

(2) Apply new technology in reviewing, processing data, and integrating data for initial data collection and cleaning data for compiling reports

 (3) Compile statistical reports and products from statistical microdata by using technology and modern methods to ensure that the output results are consistent with the original data; multidimensional analysis; transparency; and enhance task performance efficiency with the application of AI

- By 2025: Complete expected results (1), (2); perform expected result (3)

- By 2030: Complete expected result (3)

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Annual recurrent expenditures

6

Develop  platform integrating with applications; upgrade and expand the information technology infrastructure for statistics sector

Develop infrastructure with modern information technology for digital transformation

(1) Develop platform integrating with applications of statistics sector

(2) Upgrade and expand information technology infrastructure including:

- Information technology infrastructure for (i) statistical surveys; (ii) integrating data sources, processing, analyzing statistics; (iii) disseminating statistical information; (iv) directing and operating the production of statistical information; (v) providing statistical services

- Provide solutions, establish system for security and supervision of cybersecurity

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GSO

Mid-term public investment for 2026-2030 period

Quyết định 2110/QĐ-BKHĐT năm 2023 phê duyệt đề án tư liệu hóa và chuyển đổi số trong hệ thống thống kê quốc gia do Bộ trưởng Bộ Kế hoạch và Đầu tư ban hành