To:

- The Agency’s Office;
- Origin of Goods Department;
- Regional Departments of Foreign Trade;
- Hai Phong Department of Industry and Trade.

For the purposes of management and use of C/O forms, including EUR.1 form in EU-Vietnam Free Trade Agreement (EVFTA), EUR.1 UK form in Vietnam - UK Free Trade Agreement (UKVFTA), EAV form in Vietnam-Eurasian Economic Union Free Trade Agreement (VN-EAEU FTA), X form in Agreement promoting bilateral trade between the Ministry of Industry and Trade of Vietnam of the Socialist Republic of Vietnam and the Ministry of Commerce of the Kingdom of Cambodia, the Agency of Foreign Trade hereby requests the Agency’s affiliated units, Regional Departments of Foreign Trade, and Hai Phong Department of Industry and Trade (hereinafter referred to as “C/O issuing authorities” to perform the following tasks:

1. Regarding printing of C/O

Based on demands for C/O forms, quantity of the issued C/O sorted by types, quantity of unused C/O forms, and the growth of export to the abovementioned countries, the Office of the Agency of Foreign Trade shall annually develop a plan for printing of each C/O form, and submit it to a competent authority for approval. C/O forms to be printed must meet the criteria set out in EVFTA Agreement, UKVFTA Agreement, VN-EAEU FTA Agreement, and the Agreement promoting bilateral trade between the Ministry of Industry and Trade of Vietnam of the Socialist Republic of Vietnam and the Ministry of Commerce of the Kingdom of Cambodia.

The Origin of Goods Department shall notify relevant organizations of countries of import of any changes in C/O forms and selected printing houses as prescribed.

2. Management and use of C/O

2.1. The Agency’s Office shall distribute C/O forms to C/O issuing authorities at the request of relevant units; prepare and submit periodical consolidated report on distribution of C/O forms to the Agency’s leadership.

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Based on the average number of C/O forms used by a trader within the latest 3 months, each C/O issuing authority shall decide the number of C/O forms distributed to that trader, and monitor and inspect that trader’s use of such distributed C/O forms.

If a trader uses a considerably increased number of C/O forms, the trader will provide written explanation thereof at the request of the C/O issuing authority. Where necessary, the C/O issuing authority may conduct an inspection of the trader’s use of C/O forms, and request the trader in writing to use C/O forms in an effective manner in case of high ratio of C/O forms which are invalid due to printing errors (>10% of total number of C/O forms distributed to the trader).

Each C/O issuing authority shall quarterly compare the number of C/O forms of each type received with that distributed to traders, and make and submit a consolidated report on receipt and distribution of C/O forms (using the form in Appendix II hereof) to the Agency’s Office.

Each C/O issuing authority shall prepare an annual report on its receipt and distribution of C/O forms in the year and estimation of the number of C/O forms to be used in the following year, and send it to the Agency’s Office by December 15 every year.

2.3. C/O issuing authorities shall request traders that wish to use C/O forms to fulfill the following obligations:

Based on their actual status, each trader shall prepare a report on its receipt and use of C/O forms and estimated number of C/O forms to be used in the next period which is made using the form in Appendix III hereof, and send it to the C/O issuing authority.

Each trader shall use C/O forms in a proper and efficient manner to minimize the number of damaged or invalid C/O forms.

The Agency of Foreign Trade hereby requests the Agency’s affiliated units, and C/O issuing authorities to strictly comply with the guidelines herein, and report any difficulties that arise during the implementation of this document to the Agency of Foreign Trade (via the Agency’s Office) for consideration./.

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PP. DIRECTOR
DEPUTY DIRECTOR




Tran Thanh Hai

APPENDIX III

(Enclosed with the Official Dispatch No. 97/XNK-VP dated February 05, 2024 of the Agency of Foreign Trade)

[NAME OF TRADER]
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THE SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom – Happiness
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….…[place], ……………………[date]

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To: C/O issuing authority

Company’s name: …………………………………………………………………………………

Address:…………………………………………………………………………………………….

TIN: …………………………………………………………………………………….

Hereby appoints Mr./Mrs.: ………………………………………………………………………

Position:  ………………………………………………………………………………………….

ID card/ Citizen identity card: ……………………………………………………………………

Telephone number: ………………………………………………………………………………

To come the Office of the Regional Department of Foreign Trade of………………………………………………………………

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No.

Type of C/O form

Accumulated number of C/O form received in the year

Number of C/O form used

Number of damaged or invalid C/O form

Number of C/O form requested in this period

Notes

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2

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3

TOTAL

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This document is valid until…………. ………………..

Person receiving C/O form
(signature, full name, date and time of receipt of C/O form)

Company’s representative
(signature and seal)

Công văn 97/XNK-VP năm 2024 hướng dẫn về quản lý, sử dụng mẫu C/O do Cục thuế xuất nhập khẩu ban hành